Human Resources Specialist

5 days ago

Milpitas, United States Universal Site Services Full time

**Job description**

Job Summary:
**MAJOR RESPONSIBILITIES**

**Recruitment and Staffing**:

- Assist in the recruitment process by posting job openings, screening resumes, and conducting initial interviews.
- Conduct reference checks and assist in making employment offers.

**Onboarding and Off-boarding**:

- Facilitate the onboarding process for new employees, including paperwork, orientation, and training.
- Ensure new employees have all necessary equipment and access to resources.
- Assist with workflow tasks such as the on-boarding/off-boarding process through the HRIS system, Payroll system, LMS system and Benefits system and ensure accuracy and compliance of all Federal and State on-boarding paperwork.
- Assist with termination process, ensures proper notification of employee terminations internally and externally for compliance.

**Employee Records Management**:

- Maintain accurate and up-to-date employee records, including personal information, attendance, and performance evaluations.
- Ensure compliance with record-keeping regulations and data protection laws. **Benefits Administration**:

- Administer employee benefits programs, including health insurance, retirement plans, and other employee perks.
- Assist employees with benefits-related inquiries and issues.

**Employee Relations**:

- Address employee concerns and inquiries in a timely and confident manner.
- Assist in resolving workplace conflicts and disciplinary issues.
- Assist in participating in and enhancing the current Employee Appreciation Program.
- Assist in the planning and ensure events are held in a timely manner.

**Compliance and Policies**:

- Stay up to date with labor laws and regulations.
- Assist in developing and implementing HR policies and procedures to ensure compliance and best practices.
- Assist in ensuring employee files are compliant, maintain/review/update completed job descriptions and maintain other records.
- Assist with annual fillings/audits (i.e., ACA filling, 5500, 401k audit, OSHA300, customer safety/compliancy portals).

**Training and Development**:

- Coordinate training and development programs for employees.
- Identify skill gaps and recommend training opportunities.

**HR Systems & Reporting**:

- Assists in data maintenance of the HRIS system, Payroll system, LMS and Benefits system ensuring they are integrating accordingly.
- Assists in implementation or upgrading of new HR system modules as needed (i.e., performance management, recruiting, on-boarding, LMS).
- Prepare and maintain HR reports, including turnover rates, recruitment metrics, and other HR-related data.
- Maintain Burden Sheet updated and accurately quarterly or when requested.

**HR Projects**:

- Participate in HR-related projects, such as performance management initiatives, employee engagement programs, or diversity and inclusion efforts.

**Employee Engagement**:

- Promote a positive workplace culture through employee engagement activities, recognition programs, and surveys.

**Payroll**:

- Process employee changes (i.e., pay rates, department, manager).
- Maintain employee data accurately in the HRIS and Payroll systems.
- Conduct bi-weekly audits to ensure all employee changes are captured prior to processing payroll.
- Collaborates with Payroll Team bi-weekly to ensure accurate and timely processing of payroll.
- Works as back up to payroll processing.

**QUALIFICATIONS**

**Position-Specific Skills**
- .
- Has strong and effective oral and written communication skills to explain complex regulations to all levels within the company.
- Minimum of 5 years of HR Specialist experience with a strong working knowledge of multiple human resources disciplines including compensation/benefit practices, employee relations, performance management and federal and state employment laws.
- PHR Certification strongly preferred.
- Hands-on experience and strong knowledge of Employee Relations, Compensation and Benefits and FMLA regulations.
- Bachelor’s degree in Human Resources, Business Administration, or a related field of study as well as related business experience.
- Minimum of 3-4 years of prior ADP system experience. ADP Workforce Now experience preferred.
- Knowledge of HR laws, regulations, and best practices
- Strong interpersonal skills and the ability to handle sensitive and confidential information and situations.
- Proficient problem solver, independent and adaptive to a fast-paced business environment.
- Strong analytical ability and good judgment.
- Ability to manage conflict effectively.
- In-depth knowledge of OSHA guidelines and practices.
- Experience in reporting and developing policies.
- Experience in implementing OSHA training programs.
- Must satisfactorily pass the pre-employment background screening process.

**Leadership Skills**
- Influence’s others to get things done.
- Partners and works effectively across functional areas.
- Encourage team collaborations.
- Ability to maintain confidentiality and handle

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