Human Resources Assistant

4 weeks ago

Fairfax, United States Fairfax County Government Full time

**Salary**
- $47,663.82 - $79,439.78 Annually**Location**
- FAIRFAX (EJ33), VA**Job Type**
- FT Hourly W BN**Job Number**
- 24-01003**Department**
- Library**Opening Date**
- 04/20/2024**Closing Date**
- 4/26/2024 11:59 PM Eastern**Pay Grade**
- S17**Posting Type**
- Open to General Public**Job Announcement**:
Note: The assigned functional areas for this position include general administration and human resources.

Schedule: This is a full-time, 40 hours per week position. Occasional overtime may be required.

To learn more about a career with Fairfax County Public Library, watch our video "Library Staff Share Why They Love Working at the Library".

**Illustrative Duties**:
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
- Communication_
Independently composes original correspondence (e.g., preparation of replies to non-technical requests) for the executive/work unit head's review and signature;
Coordinates data collection and provides information to others including executive/work unit head;
Explains policies of the functional area (e.g., purchasing, travel, and leave).
- Information Systems/Software_
Develops macros;
Creates and maintains databases;
Generates unique reports;
Creates complex spreadsheets for work unit;
Diagnoses and resolves simple software/hardware problems;
Maintains Web pages;
Designs and lays out publications using specialized software packages;
May supervise.
- Reports_
Prepares routine reports and statistics based on information compiled from various sources;
Determines report format and elements.
- Payroll_
Prepares and/or supervises preparation of complex payroll (e.g., shift differential, overtime, multiple grants, 56 hour workweek, FLSA).
Researches payroll issues (e.g., overtime, leave hours).
Interprets policies & procedures.
- Personnel_
Initiates the full range of processing for complex personnel actions;
Conducts new employee orientation within assigned agency, including notifying employees of Period of Initial Eligibility and the importance of compliance;
Counsels employees on basic benefit questions;
Uses Human Capital Management Enterprise Resource Planning system regularly to process departmental HR transactions;
Updates job descriptions using information obtained from employee, supervisor, evaluations and samples;
Resolves personnel processing problems on personnel policy/procedures with interpretation from appropriate resource (e.g., DHR);
Completes job recruitment packages including drafting advertisement language for non-professional job announcements;
Serves as liaison between supervisor/manager and HR regarding routine personnel actions;
Advises supervisor and provides information regarding HR policies and procedures.
Prepares diversity report.

**Required Knowledge Skills and Abilities**:
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides;
Position may require knowledge of basic principles and methods of a technical or professional field.
- Math Skills_
Basic math skills.
- Word Processing/Typing_
Intermediate skills in use of applicable Microsoft Office Word.
- PC Skills_
Intermediate skills in the use of applicable Microsoft Office Suite software;
- Communication_
Ability to communicate well through written and oral means.
- Information Abilities_
Ability to gather, integrate, and analyze simple data.
- Interpersonal Abilities_
Ability to establish and maintain effective working relationships with both external and internal contacts.
- Personnel and Payroll_
Ability to perform complex Human Capital Management Enterprise Resource Planning system functions (e.g., establish a position, create a PCF, determine cost center codes, etc.).
- Executive Assistance_
Ability to maintain confidentiality and be sensitive to political issues.

**Employment Standards**:
**MINIMUM QUALIFICATIONS**:
Any combination of education, experience, and training equivalent to the following:

- (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")_

Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

**CERTIFICATION REQUIRED**:
Notary Public for the State of Virginia (Required within 30 days of appointment)

**NECESSARY SPECIAL REQUIREMENTS**:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer. Occasional overtime may be required.

**PREFERRED QUALIFICATIONS**:

- At least 2 years o

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