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Facilities Specialist
4 months ago
Overview:
**Be inspired. Be rewarded. Belong. At Emory Healthcare.**
At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:
- Comprehensive health benefits that start day 1
- Student Loan Repayment Assistance & Reimbursement Programs
- Family-focused benefits
- Wellness incentives
- Ongoing mentorship, development, and leadership programs
- And more
Description:
**7am-3:30pm/Full Time/ 40 Hours**
The facilities management team consists of several specialized groups to meet the needs of Emory Healthcare Facilities. We are seeking a **Facilities Specialist** to support and oversee equipment, patient care, and sustainability. This Individual will:
- Facilities Specialist will be responsible for supporting the Emory Clinic Facilities Management Department in ensuring our clinic locations operate as effectively as possible while providing an exceptional experience to patients, faculty and staff.
- This role will provide various levels of oversight and long-term planning in the FM programs, daily maintenance operations, department related databases and budgeting for The Emory Clinic.
- Manage relationships with vendors and contractors to ensure vendors deliver services in a timely and effective manner.
- Proactive reporting will be required.
- Conduct reviews of vendor and contractor billing to ensure proper billing according to service agreement or contract terms.
- Manage the ordering of office supplies, office equipment and other supplies and services as requested by TECAS purchasing policies and budgetary parameters.
- Serve as access coordinator for the department.
- Responsible for TEC building security and surveillance system(s) oversight, implementation and trouble shooting.
- Serve as key contact for security and surveillance system(s) representatives and coordinates regularly scheduled meetings with vendor(s) to review project status.
- Monitor and maintain maintenance budget spending.
- Serve as the primary administrator for the department invoice processing (i.e. verifying invoices for accuracy and compliance with company policies, processing invoices, reconciling vendor statements and maintaining accurate records of accounts payable activity).
- Assist with month-end and year-end maintenance budget activity and reporting.
- Manage construction and engineering work order supplies and material ordering by TECA purchasing policies and budgetary restrictions.
- Serve as the primary coordinator for utilities account management including setting up billing records, providing customer service and answer customer billing questions per building lease agreements.
- Serve as back-up administrator and support coverage model for the TEC work order system, phone calls and conference scheduling system.
- Serve as a representative for the Facilities Management office by providing excellent customer service for internal and external customers.
- Participates in daily facilities management huddles.
- Performs other duties as required.
MINIMUM QUALIFICATIONS:
- High school diploma or equivalent is required.
- 5 years of administrative or facility experience required.
- Experience in providing customer service with a fast-paced and dynamic environment.
- Strong organizational skills that reflect the ability to perform an prioritize multiple tasks.
- Excellent verbal and written communication and critical thinking skills.
- Ability to read and translate leases as it relates to facility set-up and/or decommissioning.
- Proficient with Microsoft Office tools. Collaborative team player with ability to work cross-functionally.
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Additional Details:
**Supporting a diverse, equitable and inclusive culture**. Emory Healthcare (EHC) is dedicated to providing equal opportunities and access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression and/or veteran's status. EHC does not discriminate on the basis of any factor stated above or prohibited under applicable law. EHC respects, values, and celebrates the unique perspectives and backgrounds of all individuals. EHC aspires to create an environment of collaboration and true belonging for all our patients and team members. Emory Healthcare (EHC) is committed to achieving a diverse workforce through equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
**ACCOMMODATIONS**: EHC will provide reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please
