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Supervisor, Business Operations

2 months ago

Houston, United States Baylor College of Medicine Full time

**Summary**:
The Office of Advancement and Alumni Affairs serves the mission of Baylor College of Medicine, the No. 1-ranked medical school in Texas for research and primary care, the largest recipient in Texas of National Institutes of Health research funding and home to the No. 1-ranked genetics department in the U.S. As part of the OAAA team, you will inspire donors and Baylor alumni to give through a variety of ways to advance the College's priorities across four mission areas: healthcare, education, research and community.

OAAA activities encompass fund development - at all levels up to major gifts - alumni relations, philanthropic communications, corporate relations and volunteer programs. You'll also play a mission-critical role in Baylor's quest to power the future of health, from helping secure funding for cutting-edge cancer research to obtaining scholarships for aspiring physicians, health professionals and scientists. Our success depends on attracting, promoting and retaining top-notch talent like you.

Current BCM employees who are eligible to transfer are encouraged to apply.

**Job Duties**:

- Manages the daily operation of the office and operations team.
- Manages HR position management process across all teams.
- Monitors ongoing business operational processes and manages efficiency.
- Manages financial process, including reviewing and approving purchases in the punch-out system and Concur system.
- Manages blocked invoice report/process.
- Manages department expense tracking.
- Manages department contract routing, renewal, and tracking process.
- Oversees all department electronic inventory and assets reporting.
- Runs SAP expense reports reviewing with leaders of Business Operations.
- Supervises professional and/or operational and technical support level employees, including assigning tasks, checking work at frequent intervals, and maintaining schedules.
- Ensures the ongoing review and development of process improvements to maximize business productivity.
- Coaches business operations support team.
- Communicates with internal and external stakeholders on behalf of the department Executive leadership team.
- Finds solutions for internal and external customers.
- May assist with department and college-level special projects as assigned by leadership.
- May provide administrative support as needed.
- Performs other job duties as required.

**Minimum Qualifications**:

- High School diploma or GED.
- Four years of relevant experience.

**Preferred Qualifications and Skills**:

- Bachelor’s degree in Finance, Accounting, Business Administration, or related field
- Experience in budgeting and financial oversight
- Strong leadership skills
- High degree of organization and problem-solving skills
- Ability to work as a self-start and prioritize tasks and projects as needed
- Takes the initiative and thinks strategically and creatively
- Ability to work collaboratively in a fast-paced team environment
- Needs to be adept at developing solutions for workflow delays
- Strong communications skills
- Detail-oriented and able to multi-task
- Promptly informs manager, and team members as appropriate, of developments affecting departmental work

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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