Accounts Payable Specialist Ii

5 days ago

Herndon, United States Beacon Sales Acquisition, Inc. Full time

Overview:
Joining Beacon Building Products as an **Accounts Payable Specialist II** means becoming part of a values-driven organization. Our core principles guide everything we do: putting people first, prioritizing safety, doing what's right, taking pride in our work, continuously improving, and making significant strides towards a more future.

Be part of BUILDing a better tomorrow with Beacon, a leading Fortune 500 distributor of roofing materials and complementary building products in the United States and Canada. At Beacon, you'll be part of a company committed to making a difference.

What you will earn:

- **Competitive Pay**: We make sure that your hard work is recognized.
- **Medical, Dental, and Vision Benefits**: Experience the peace of mind that comes with our comprehensive benefits package designed to prioritize your well-being.
- **Employee Stock Purchase Plan (ESPP)**: Bolster your financial growth. Invest in your future and become a stakeholder by purchasing company shares at a 15% discount twice annually.
- **401(k) Match**:Ensure a secure future with fair matching of your retirement contributions.
- **Paid Leave**: Recharge and find work-life balance, flexible parental leave for quality family time, generous sick leave, and enjoy paid time off, company holidays, and floating holidays to unwind and pursue personal interests.
- **Paid Training and Advancement Opportunities**: Open doors to exciting possibilities by engaging in our dynamic learning programs, which include the opportunity to earn valuable certifications.

What you will do:
**Job purpose**

This position demands a strong accounting professional that is accurate, inquisitive, detail-oriented, and a self-starter. The Accounts Payable Specialist II is responsible for resolving critical and complicated branch, buyer or vendor issues and serves as a knowledge resource for other Accounts Payable Specialists. This position works closely with our vendors, Beacon branches, Accounts Payable leadership, and other Accounts Payable Specialists.

**Duties and responsibilities**
- Resolve critical, complicated, and aged invoice coding or rejection issues
- Provide guidance to other AP team members to resolve invoice coding/matching questions
- Monitor and resolve critical and complicated variances, issues and requests received in the branch support mailbox according to established service guidelines
- Manage a limited set of high-volume vendor relations and/or daily monitoring and resolution of credit hold or threat situations
- Identify and escalate repeating patterns and root causes
- Analyze, Code and Distribute Expense invoices in a timely manner to ensure all invoices are processed within due dates
- Perform 3-way and 2-way matching in a timely manner to ensure all invoices are processed within due dates to optimize discounts
- Reconcile vendor statements, research, and work with vendor to correct account discrepancies
- Communicate variances and required resolution steps clearly and accurately (written and verbal) to buyers for timely resolution of variances and issues
- Request and follow-up on additional required documentation from suppliers and/or branches
- Submit miscellaneous balances for correcting adjustment or write-off on AP aging or statement after thorough research
- Index critical invoice data elements for workflow processing
- Provide out of office and overflow support for other AP team members
- Research and recommend improvements to processes and procedures within the AP function aimed at improving efficiency and effectiveness
- Special projects as assigned by management

What you will bring:
**Qualifications**
- Minimum of three (3) years previous Accounts Payable or Accounting experience
- Bachelor’s Degree in Accounting or related field, or equivalent professional experience
- Excellent communication skills both oral and written with a customer service and professional approach
- Strong analytical reasoning skills with the ability to investigate variances and issues as they arise
- Intermediate skills in MS Office (Word, Excel, PowerPoint, etc.) and ability to learn new software and systems
- Intermediate understanding of General Ledger and common Accounts Payable entries
- Ability to work well in a team environment or independently
- High level of accuracy and attention to detail while handling multiple tasks and prioritizing appropriately
- Thrives on working in a fast paced, deadline-oriented environment
- Excellent organizational and time management skills
- Willing and able to pick up the phone to discuss and resolve variances and issues
- Self-starter with a can-do attitude and growth mindset

**Working conditions**
- Minimal travel requirements as needed for business purposes
- Work assignment is remote situational requiring attendance roughly once per week in the office for scheduled meetings, training, and rotational tasks. While in the office the working space will be in a quiet open environment seated wi

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