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On-site Community Association Manager

3 months ago

Saint Petersburg, United States Professional Bayway Management Full time

**About us**

We are inclusive and collaborative.

Our work environment includes:

- Lively atmosphere
- Regular social events

**MANAGER’S DUITES**

**Knowledge of the Law and Board Guidance**:

- Maintain strong knowledge of Florida’s Condominium Statutes
- Participate in all continuing education
- Have in depth knowledge of the condominium documents (Declaration, Bylaws, Rules and

Regulations)
- Ensure that the Association is always operating with the guidelines of the Florida Statutes and the governing documents

**Performance Reviews**:

- Meet weekly (or as determined by the Board) with the Board President or assigned Board member to discuss the week’s work and the next week’s priorities
- Meet annually with the Board to discuss year-end performance and compensation increases

**Record Maintenance**:

- Keep track and inform the BOD of relevant Association dates including contract expirations, insurance maturities, CD maturities, tax and annual report filing due dates and any other information deemed relevant by the BOD
- Maintain a property maintenance log - inspection checklist
- Maintain organized unit files and Association profile
- Ensure that all of the official records of the Association are maintained in accordance with Florida

Statutes. Provide official records to unit owners upon request.

**Finances**:

- Provide the BOD monthly financial statements (Due by the 20th of month or by contract). Items to be included will be decided by the BOD.
- Approve payables
- Make recommendations regarding reserve investments
- Prepare the annual budget for the each Association in accordance with Florida Statutes
- Provide financial statements to the unit owners as required by Florida Statutes

**Meetings**:

- Prepare agendas for each BOD meeting and post according to Florida Statutes.
- Prepare packets for each BOD meeting. Items to be included will be decided by the BOD
- Provide management report at each meeting to provide updates on projects, contracts coming up for renewal and any other pertinent information
- Prepare all required communications for owners as required by Florida Statutes. Managers will prepare the notice for mailing, then give to their admin for proof-reading and review.

**Unit Owner Delinquencies**
- Advise the BOD on next steps for delinquent units
- Provide updates to the BOD at monthly meetings

**After-Hours Emergencies**:Answer all after-hours emergency calls promptly

**Property Issues/ Projects/ Contracts**:

- Complete thorough property walks and maintain a list of items which need improvement
- Ensure all contracts are being fulfilled
- Collect bids for property vendor contracts and projects as directed by the BOD. Discuss all relevant aspects of the contract/project before providing bids to the BOD
- Take the lead on all property projects and provide routine updates to the BOD
- Effectively communicate key issues to the BOD and contact the appropriate Board member when issues arise

**Owners & Residents**:

- Handle all resident issues within the guidelines of the various property policies, the governing documents and the Florida Statutes
- Ensure all owners are informed of key property events and ensure that communications are timely, thorough, proofread, and utilize a format approved by the Board
- Ensure all Association policies are being followed
- Enforce fines for those residents in violation of Association rules

Pay: $70,000.00 per year

Pay: From $70,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Health insurance
- Paid time off

Experience level:

- 3 years

Schedule:

- 8 hour shift
- On call

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Community Association: 3 years (preferred)

License/Certification:

- Licensed Community Association Manager (required)
- Driver's License (required)

Work Location: In person