Temporary Human Resources Assistant 3

1 week ago

Riverside, United States UCPath Center Full time

**Job Title**: Human Resources Assistant 3

**Job #**: 69996

**Position Base**: Riverside, CA

**UC OFFICE OF THE PRESIDENT**

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

**DEPARTMENT OVERVIEW**

The University of California Office of the President operates an in-house temporary program called TOPS (Temporary Office of the President Staffing), which seeks skilled administrative professionals. TOPS employees provide temporary assistance to UCOP departments to complete special projects, fill in for employees on vacation or other leave, or provide coverage during open recruitment periods. Hourly rates and duties vary depending on the classification of positions. Assignments range in length from one month to two years, depending on vacancy/needs. The TOPS program is an excellent opportunity to gain valuable UC experience. We have been very fortunate to have several employees in the TOPS program eventually apply, interview, and get hired into career positions at UCOP

***

This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.

**KEY RESPONSIBILITIES**
- Applies professional HR concepts when counseling employees concerning work-related issues of moderate scope and complexity and conducts termination interviews.
- Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies and procedures.
- May maintain records for equal employment opportunity and affirmative action reporting requirements.
- Under general supervision provides advice and counsel to client groups according to established human resources policy and procedures.
- Manages sensitive and confidential information and effectively and collaboratively interacts with client groups.
- Conducts HR trends analyses and helps develop resulting recommendations.

**ESSENTIAL FUNCTIONS AND DUTIES**

The HR Assistant 3 initiates and processes all new hire paperwork. Prepare offer letters. Generates communications to new hires to begin onboarding process. Responsible for the integrity of all paperwork and compliance for new hire documentation. Administers all aspects of new hire orientation. This includes scheduling orientation meetings and reserving rooms, presenting as well as maintaining updated new hire orientation materials. In addition, the HR Assistant 3 conducts all payroll onboarding tasks except for the UCTrust Certification and TRS configuration. Communicates with all departments and personnel involved in setting up new hires for success: IT, training, safety, facilities etc. Serves as the ambassador to new employees by providing a welcoming environment.

**Compliance, Policy and Procedures** Responsible for ensuring employment postings are up to date and engaging. Ensures that employees receive 90 day and annual performance evaluations on time; distributes probation completion letters and sends communications to managers related to interdepartmental transfers. Maintains and inventories local ergonomic equipment. Maintains digital personnel folders in compliance with regulatory bodies. Provides UCPath Center employees with standard information regarding UCOP and UCPath Center HR practices and procedures.

**Data Entry and Support** Inputs all HR transactions into an employee data system (like PeopleSoft HCM) for UCPath Center employees including the new Manage Job functionality which does not require AWE approval for certain types of transactions. Acts as back-up support for Oakland HR Admin, when necessary. Assist HRBP in creating surveys and orders for awards. Participates in process improvement projects and assist in preparing procedural changes. Assist in the logical and administrative needs for employee forums.

Off-boards employees ensuring proper policy and procedures are foll

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