Management Assistant I

3 weeks ago

Anaheim, United States City of Anaheim, CA Full time

**Description**:
The Financial Planning & Analysis group performs a variety of finance-related activities including budget development and analysis, data analytics, cash flow forecasting, rate analysis, and financial planning. An individual in this position should have strong organizational and communication skills, excellent analytical and writing abilities, and be able to meet deadlines and work efficiently in a fast-paced environment. This position will report directly to the Utilities Budget and Performance Administrator or designee. Examples of some of the position duties in this area include collecting and analyzing large data sets, making both oral and written recommendations to senior and executive management, developing and monitoring program, unit, and division budgets; data modeling and dashboard design using Microsoft Excel and Microsoft Power BI; developing staff reports, policies and procedures, and proposals; and providing support to senior analysts and managers.

The following are required for consideration:

- Resume
- Cover letter
- Please provide a two-page (double-spaced) writing sample showcasing your expository and analytical abilities. This sample must be solely authored and edited by you and can be drawn from previous academic or professional work.

***

**DISTINGUISHING CHARACTERISTICS**:

- This is the entry-level class in the professional analyst series. Incumbents at this level perform more routine tasks and duties while learning City policies, procedures, and specific techniques related to area of assignment and management analysis. As experience is gained, assignments gradually become more diversified and incumbents work with greater independence. Job assignments are in specific departments and/or programs, where incumbents are expected to assist the department head, senior management staff, and/or higher-level analysts with program, operational, and administrative functions. This class is distinguished from the Staff Analyst by the performance of the more routine tasks and duties assigned to positions within the series. When this class is used as a training class, employees may have only limited or no directly related work experience. Advancement to the “II” level is based on demonstrated proficiency in performing the full arrange of assigned duties, and is at the discretion of higher level supervisory or management staff.

**Essential Functions**:

- The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices._
- Conduct research; prepare, revise, and implement various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices; develop and revise office forms and report formats; establish procedural manual for assigned areas.
- Conduct management studies relating to the activities and operation of the assigned department, office, or program area; conduct the more routine surveys, research, and statistical analysis on administrative, fiscal, and operational issues; collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports that present and interpret data, identify alternatives, and make and justify recommendations.
- Provide staff assistance to management staff; participate on and provide staff support to a variety of committees and boards; prepare and present staff reports and other correspondence as appropriate and necessary; relieve management staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems.
- Participate in planning, coordinating, implementing, promoting, and overseeing assigned programs, projects, and initiatives; participate in the development and implementation of program goals, objectives, policies, procedures, and priorities; participate in the development and implementation of strategies for the achievement of these goals.
- Participate in the identification, planning, development, and implementation of new and/or modified programs that would promote and enhance the mission, goals, and objectives of the City; perform the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepare presentation materials and background documentation; participate in monitoring project success using appropriate tracking and feedback systems.
- Provide assistance in resolving operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; assist in implementation of recommendations.
- Assist in researching, negotiating, and monitoring assigned contracts and agreem

  • Technician I

    3 days ago

    Anaheim, United States Restoration Management Full time

    Job DescriptionJob DescriptionThis position includes PTO, paid holiday, medical, dental, vision, EAP (Employee Assistance Program), life insurance, and 401K matching. Job SummaryThe Technician I will perform a variety of tasks under the direct supervision and guidance of the Lead Technician. The primary role of this position is to develop knowledge and...

  • Lead Technician I

    17 hours ago

    Anaheim, United States Restoration Management Full time

    Job DescriptionJob DescriptionThis position includes PTO, paid holiday, medical, dental, vision, EAP (Employee Assistance Program), life insurance, and 401K matching. Job SummaryThe Lead Technician I must be able to lead each phase of the mitigation and/or environmental project from the initial stage to completion. This position reports directly to the...

  • Project Manager I

    5 days ago

    Anaheim, United States Rexel Full time

    The position of Project Manager I will be based out of Anaheim, CA! Summary The Project Manager I is responsible for managing low to moderate complex project business by placing orders, tracking shipments, and billing the customer correctly. The Project Manager I owns the relationship with the customer, manages relationships with sales and vendors, and is...

  • Project Manager I

    4 days ago

    Anaheim, United States REXEL Full time

    The position of Project Manager I will be based out of Anaheim, CA! Summary The Project Manager I is responsible for managing low to moderate complex project business by placing orders, tracking shipments, and billing the customer correctly. The Project Manager I owns the relationship with the customer, manages relationships with sales and vendors, and is...

  • Project Manager I

    4 days ago

    Anaheim, United States REXEL Full time

    The position of Project Manager I will be based out of Anaheim, CASummaryThe Project Manager I is responsible for managing low to moderate complex project business by placing orders, tracking shipments, and billing the customer correctly. The Project Manager I owns the relationship with the customer, manages relationships with sales and vendors, and is...

  • Research Assistant I

    4 days ago

    Anaheim, United States CenExel Full time

    About Us: Each of CenExel's research sites specialize in Phase I to Phase IV clinical trials. Our Centers of Excellence comprise some of the most well respected and long-standing research facilities in the country. Specialty areas of research across our sites include Psychiatry, Acute Post Op Pain, Asian Bridging, Dermatology, GI, and Neurology. Each of our...

  • Assistant Receiving Manager

    1 week ago

    Anaheim, United States Restaurant Depot Full time

    From $17.35 - $18.22 Position Title: Assistant Receiving Manager Department: Receiving Supervisor: Receiving Manager FLSA: Non-exempt (Paid by the hour) Position Summary:Responsible for monitoring all activities in the receiving area pertaining to all incoming/outgoing merchandise and the Receiving CRT. Must also take precautions and be aware of any...

  • Assistant Community Manager

    2 days ago

    Anaheim, United States Advanced Management Company Full time

    **About the Organization**: Advanced Management Company (AMC) is a property management company, which was started in 1982 and built on a foundation of ethical business practices. Those same principles are in place today with more than 50 apartment communities in Southern California. Our properties are located in Orange County, San Bernardino County, and Los...

  • Accounting Technician I

    1 week ago

    Anaheim, United States North Orange County Regional Occupational Program Full time

    Dual Role: The Accounting Technician I/Instructional Programs Administrative Assistant is a split assignment to support the Fiscal Services Department and the Adult Career Technical Education unit. The Accounting Technician I performs accounting, payroll, and purchasing tasks, and supports organizational fiscal processes such as auditing, accounts...

  • Operations Manager I

    4 days ago

    Anaheim, United States Controlled Contamination Services LLC. Full time

    Controlled Contamination Services has been a national provider of facility solutions, technical and decontamination services, since 1993. Our clients are in the Life Sciences, Technology, IT, Defense and Aerospace industries. Utilizing state of the art strategies, processes and human capital, CCS ensures the highest degree of service and integrity for the...

  • Operations Manager I

    4 days ago

    Anaheim, United States Controlled Contamination Services LLC. Full time

    Controlled Contamination Services has been a national provider of facility solutions, technical and decontamination services, since 1993. Our clients are in the Life Sciences, Technology, IT, Defense and Aerospace industries. Utilizing state of the art strategies, processes and human capital, CCS ensures the highest degree of service and integrity for the...

  • Accounting Technician I

    3 hours ago

    Anaheim, United States North Orange County Regional Occupational Program Full time

    Dual Role: The Accounting Technician I/Instructional Programs Administrative Assistant is a split assignment to support the Fiscal Services Department and the Adult Career Technical Education unit. The Accounting Technician I performs accounting, payroll, and purchasing tasks, and supports organizational fiscal processes such as auditing, accounts...

  • Administrative Assistant

    1 month ago

    Anaheim, United States Powerstone Property Management Full time

    Powerstone Property Management, a fast-growing community association (HOA) management company in Orange County is seeking a full time front office Administrative Assistant at its satellite office in Anaheim. Powerstone offers a competitive salary, a professional work environment, good benefits, including medical, dental, life insurance, a matching 401k plan...

  • Business Office Manager

    2 months ago

    Anaheim, United States Reliant Management Full time

    **Business Office Manager** **What We’re Looking For**: We are seeking to hire a self-motivated, efficient, responsible Business Office Manager, with Skilled Nursing Facility experience, who will be overseeing all business office functions and ensuring policy and procedure compliance in all areas. This is a direct hire: Full Time permanent position for a...

  • Shift Manager

    13 hours ago

    Anaheim, United States McDonald's Full time

    This job posting is for a position in a restaurant owned and operated by an independent franchisee and not McDonald's USA. This franchisee owns a license to use McDonald's logos and food products, for example, when running the restaurant. However, this franchisee is a separate company and a separate employer from McDonald's USA. If you are hired for the job...

  • Assistant Food and Beverage Operations Manager

    3 days ago

    Anaheim, United States Marriott International Full time

    Job DescriptionJOB SUMMARYAssists with supervising food and beverage/culinary daily operations. Responsibilities include ensuring guest and employee satisfaction while maintaining the operating budget. Ensures standards and legal obligations are followed. CANDIDATE PROFILE Education and Experience• High school diploma or GED; 3 years experience in the...

  • Executive Assistant

    1 day ago

    Anaheim, United States NexGen HVAC & Plumbing Full time

    Overview: **NexGen** is currently seeking an Executive Assistant to join our team comprised of creative and energetic employees, who are dedicated to delivering the best customer service experience every day. Executive assistant will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking...

  • Project Manager

    3 days ago

    Anaheim, United States Restoration Management Full time

    Job DescriptionJob DescriptionThis position includes PTO, paid holiday, medical, dental, vision, EAP (Employee Assistance Program), life insurance, 401K matching, company vehicle, gas card & variable commission plan.Job SummaryProject Managers are responsible for simultaneously managing and directing multiple claims/jobs. Directing lead technicians in the...

  • Research Associate I

    1 month ago

    Anaheim, United States CEDARS-SINAI Full time

    Job Description Working under direct supervision, the Research Associate I performs a variety of routine experimental protocols and procedures to support the objectives of one or more laboratory research projects in a specific area of research. Assists in general laboratory activities, including maintenance of reagents and stocking of supplies. Files and...

  • Emergency Room Technician I

    1 week ago

    Anaheim, United States Ahmc Healthcare Inc. Full time

    Overview The Emergency Room Technician, as a member of a multidisciplinary health team, assists in emergency patient care under the supervision of a Registered Nurse, and focuses on patient comfort, hygiene and safety. * This position requires the full understanding and active participation in fulfilling the mission of AHMC-Anaheim Regional Medical Center...