Accounting Technician

3 weeks ago

Huntington Beach, United States City of Huntington Beach, CA Full time

**This promotional recruitment is only open to current City of Huntington Beach Regular employees.** (Employees who have not completed their INITIAL probationary period are not eligible).
Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have outstanding career opportunities available, as we're looking for the "right people" to serve as **Accounting Technician with the City Treasurer's Office.**

Note: The eligible list established from this recruitment may be used for future vacancies for Accounting Technician in other departments.

**The Department**

The City Treasurer's Office consists of Cashiering and Accounts Receivable/Collections. Cashiering is responsible for receiving, depositing, and collecting on behalf of the City, all taxes, assessments, fees, and other revenues. This department processes and records all revenue received at City Hall, as well as, all City off-site locations, and also ensures revenue is deposited in a timely manner into the City's financial depository accounts. Accounts Receivable/Collections is responsible for ensuring all revenues owed to the City are received and may use a variety of methods to collect these funds, including sending delinquent notices, making collections calls, placing a lien on property, filing a claim in Small Claims Court or sending delinquent receivables to an outside collection agency. The department is also responsible for disbursing all approved funds and processing all checks and electronic payments for the payment of goods and services approved in the budget and the City’s financial system.
** The Position**

The Accounting Technician provides quality customer services and performs a variety of technical accounting duties involving revenue collection, treasury, accounts receivable, requisitioning and purchasing of supplies, materials; maintains a variety of records, ledgers, logs, files and systems; and assists in the preparation of documents, reports, and/or analyses and financial statements.

**Examples of Essential Duties**:

- Performs a variety of financial record keeping and reporting duties in support of assigned area including in the areas of accounts payable, accounts receivable, revenue management and purchasing
- Assists in establishing and maintaining accounts, journals and ledgers and prepares accounting entries to transfer funds between accounts
- Reconciles accounts
- Checks documents for accuracy
- Researches invoices and obtains authorization for payment
- Answers telephones, responds to questions, provides accurate information
- Enters financial data into appropriate accounting and computer systems and maintains records and files associated with various business transactions
- Verifies and reconciles accounts receivable transactions
- Performs routine clerical support duties
- Prepares customer correspondence using word processing software
- Maintains complex filing systems and researches historical files
- May perform back-up duties for other positions within the work group
- Reports to work as scheduled and may work a variety of schedules which may include evenings, weekends and holidays as required
- Performs other related duties as assigned

**DEPENDING ON DEPARTMENT/DIVISION ASSIGNMENT, MAY ALSO PERFORM THE FOLLOWING ESSENTIAL DUTIES**:

- Greets the public, responds to questions concerning fees, requirements or services, provides accurate information
- Accepts payments from walk-in customers, online platforms, by mail or night depository
- Receives, processes, and posts details of accounts receivable such as civil citations, utility payments, licensing and permit fees and fines
- Performs account maintenance by updating accounts, inputting and filing financial, statistical and related data, and retrieving, gathering, assembling, tabulating, checking and auditing data and preparing reports
- Generates billings and reviews for accuracy
- Gathers, assembles, tabulates, checks, audits, posts, inputs, and files financial, statistical, personnel, and related data
- Verifies fund balances, maintains control on assigned funds and accounts, and assists in the preparation of financial statements and recommendations
- Receipts, balances and posts cash funds; opens, closes, operates and balances cash register on a daily basis
- Receives, audits, processes, inputs and distributes requisitions and purchase orders
- Orders materials, supplies, equipment and services; receives shipments and ensures accuracy of orders; communicates with vendors
- Assists in the establishment of forms and procedures relating to financial record keeping methods
- Receives, posts and audits accounts receivable, civil citations, and fines, audits accounts for accuracy, and researches discrepancies
- Monitors delinquent accounts, assists customers with payment arrangements, sets up and tracks promissory notes and refers past

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