Office Manager

**Overview**:
**Position Summary**:
The Office Manager is a part-time, 15-hour per week employee. The person is responsible for the smooth and hospitable operations of the Church Office, management of volunteer receptionists, oversight of custodial services, and oversight of church space rentals. The Office Manager also provides administrative support to the Deacons, Christian Formation, Outreach, and non-Session committees and teams. The Office Manager supports the Director of Communications in providing printed materials.

**Requirements and Skills**:
**Reporting Relationship**:
The Office Manager reports to the Parish Administrator and is accountable to the Head of Staff. The person works closely with the church staff, volunteers, and congregants.

**Responsibilities**:

- Builds up a culture of hospitality to be experienced by all who enter the church. Manages volunteer receptionists, assigning appropriate tasks to support the ministry areas of the church. Oversees building access for employees and volunteers.
- Manages the custodial services/staff of the church, including routine housekeeping and cycle of deep cleaning, in concert with the seasonal needs of the church.
- Provides administrative support to the Deacon ministry of care and compassion, including managing groups in church database, segmenting audiences for various care programs, and maintaining online files.
- Provides administrative support to non-Session committees, including Presbyterian Women, Alternative Christmas Shop, and Fall Fair. Coordinates select events, as directed by program staff.
- Provides administrative support to Christian Formation, including managing groups in church database, segmenting audiences for the use of Mail Chimp and other communications, and maintaining media files.
- Supports the work of the Health and Safety Committee.
- In consultation with Business Office and staff, manages rental requests and agreements.
- Maintains office supplies and manages the maintenance of office machines and technology. Coordinates with the Business Office on network issues.
- Provides administrative support to the church archives.
- Other duties as assigned.

**Weekly Schedule**:
Mondays, Wednesdays, Thursdays, 10 a.m. to 2 p.m., Tuesdays, 9 a.m. to 12 p.m.

**Job Type**: Part-time

Pay: $14,040.00 - $15,600.00 per year

Expected hours: 15 per week

**Benefits**:

- 401(k)
- Flexible schedule
- Paid time off

Ability to Relocate:

- Swarthmore, PA 19081: Relocate before starting work (required)

Work Location: In person