Confidential Secretary-12 Month

2 weeks ago

Bridgeton, United States FAIRFIELD TOWNSHIP SCHOOL Full time

**FAIRFIELD TOWNSHIP SCHOOL DISTRICT**

**CUMBERLAND COUNTY, NJ**

**Has the following Anticipated Opening**

**Confidential Secretary-12 Month (Bilingual Preferred)**

**CST & Main Office Responsibilities**

**2024-2025 School Year**

**QUALIFICATIONS**:
1. High School Diploma, College Degree Preferred

3. Ability to independently plan and carry out long-range tasks

4. Ability to work with and relate to children, staff members and parents

**REPORTS TO**:Assistant Principal/CST Supervisor/Superintendent

**JOB GOAL**: Perform clerical and office duties that contribute to the orderly and timely operation of the Main Office and Child Study Team.

**PERFORMANCE RESPONSIBILITIES**:
1. Responsible for the registering of new students, returning students, transfers and withdrawals.

2. Responsible for mastery of the computer-based system used for the recording of student attendance.

3. Responsible for recording students’ attendance daily.

4. Maintains confidentiality of sensitive correspondence, records and other information

5. Distribute early dismissal passes and late passes to students.

6. Verify student absence through class attendance or by phone

7. File student verification forms and notes from parents.

8. Responsible for gathering and verifying student residency.

9. Duplicate any forms necessary for the operation of the attendance office.

10. Assists the Assistant Principals and schedules meetings when needed

11. Responsible for filing forms pertaining to student registrations and withdrawals as well as monthly and annual reports.

12. Answers the telephone and transfers calls to the appropriate person, or office or takes messages.

13. Submits data for NJ Smart Student Reporting

14. Greet visitors, parents, students, and staff.

15. Sort and distribute incoming USPS mail daily.

16. Must gain knowledge of the operation of all office equipment.

17. Liaison to the Substitute Vendor. Responsible for calling internal substitute list when needed and maintains a log.

18. Assists with student class scheduling

19. Files and maintain all CST records and databases

20. Schedules and maintains an electronic record of all CST meetings and other activities

21. Contacts parents and teachers regarding upcoming meetings under case manager’s direction

23. Coordinate mailings to parents, staff and administration

24. Contacts other districts and agencies to obtain student confidential records

25. Perform such other clerical responsibilities as may be assigned by the Administrator.

**TERMS OF EMPLOYMENT**:Salary and work year to be determined by the Board of Education.

**SALARY**: As determined by the Board of Education and negotiated contracts.

**BENEFITS**: Medical, Dental, Prescription & Optical Plan

SUBMIT LETTER OF INTEREST, RESUME & REFERENCES

**Closing Date: Until Filled**

**FAIRFIELD TOWNSHIP SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER**

**The Fairfield Township Board of Education is an Equal Opportunity Employer, has an Affirmative Action Program, and will not discriminate against any person because of race, color, religion, national origin, ancestry, age, political affiliation, sex, armed forces liability, physical handicap, social or economic status.**

**The Board is committed to Section 504 of the Rehabilitation Act of 1973 and the American with Disabilities Act.**

**Job Types**: Full-time, Contract

Work Location: In person

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