Regional Facilities Manager

3 weeks ago

Austin, United States JLL Full time

JLL supports the Whole You, personally and professionally.

The Regional Facilities Manager is responsible for ensuring a high level of client satisfaction within their areas and countries of responsibility. Delivering key initiatives as well as ensuring consistency in processes and operational FM delivery. The role delivers efficient operational facility activities to meet contractual obligations with respect to the AMER property portfolio of the Client.

A close working relationship with other regional FM’s within JLL will be required by the post holder to ensure local support is used to manage local vendor performances and visits to the client’s sites.

The post holder will be required to travel extensively in AMER to be successful in this role

What this job involves
Team Management
**Management of all operational FM’s in region**: Succession Planning
Personal Development Plans

**Client/Stakeholder Management**:
Serves as primary contact for Jones Lang LaSalle for buildings within their portfolio with regards to service delivery and escalation point.
Accountable for the local service delivery to meet the contractual obligations of Jones Lang LaSalle for the Client Account.
Manage relationships within the clients Global Real Estate and Facilities teams (Area Managers) to address operational challenges head on.
Develop and maintain a detailed understanding of the Client’s business and key factors influencing their requirement for our services.

Financial Management

Assist the Finance Director with the development of property budgets and forecasts in accordance with the financial timetable.
Be a key player for achievement of the agreed financial targets for their country/areas of responsibility; revenue, expenses and debtors targets.
Develop an understanding of the services provided by Jones Lang LaSalle. Identify opportunities to cross-sell services and make recommendations for growth.
Quote, raise PO’s and provide support to Regional FM teams for the financial management of all out of scope activities.

Contract Management
Ensure services are delivered in adherence to the contract.
Deliver services in line with key performance indicators, service levels.
Develop and drive the relationship with key vendors gaining knowledge of best practices across the estate and implement.
Identify and escalate all service changes to the Procurement Manager, Finance Director and Account Director.

Operational Management
Manage and ensure the quality of delivery for the Client Account.
Use and promote technology systems to support service delivery, and monitor the performance for own demise and provide as detailed the required reporting from the systems.
Ensure all standard operating procedures and processes are adhered too and are fit for purpose for own demise.
Deliver all regional initiatives and programs as directed.
Implement and direct all client specific initiatives such as savings targets, benchmarking and best practices.
Follow reporting, standard operating procedures, systems and HR practices in line with the regional consistent approach.
Provide monthly reporting as detailed by Account Director.
Implement and test in accordance with the contract all Business Continuity Plans for the properties within their remit and ensure these are aligned with the Client plans.
Follow all Health & Safety and Environmental requirements that are defined on work instructions or communicated in training.
Work with the regional Health and Safety Director to build, implement and manage the output of the Roles and Responsibilities for EH&S across own estate/buildings.
Follow required emergency prevention and operational controls.
Report all accidents, occupational illnesses and emergencies.
Any and all other duties and tasks assigned

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Experienced Professional
Minimum 3 years’ experience in a similar role.
Focus of ‘Soft Services / Front of House’ management - supporting the Client operations.
Tertiary qualifications in Facilities Management / Engineering will be advantageous.
Has managed Facilities across multiple locations.
Has experience in handling client and/or Firm sensitivities’ knowing when to escalate with urgency, or how to de-escalate certain risks.
Has demonstrated experience in balancing the interests of the client with those of the Firm.
Has experience in translating client needs.
Understands Technical Processes and impact on delivery services (SOW).
The management of schedules, budgets, contracts, invoices, processes.
Quest for excellence
Through continuous improvement.
Performance Management.
Problem Solving & Strategic Thinking
Ability to connect technical matters with monetary and business.
Capacity to deal with ambiguity and solve complex problems effectively.
Analytical, proven ability to solve problems using an objective approach.
Demonstrate an ability to look at long term solutions.
Project Man

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