Activities Coordinator

Be part of a team that fosters connection and camaraderie. As the Activities Coordinator, you'll play a pivotal role in nurturing our numerous Charter Clubs and Interest Groups, ensuring that every resident finds their niche and feels a sense of belonging.

Primary responsibilities are centered on strategic planning of all resident programs within the Community. This involves big picture thinking backed by a focus on the tactical aspect of planning events and activities such as: Recreational, social, cultural, educational and entertainment.

**Position Responsibilities**:

- Partners with the Lifestyle Director and Community Manager to identify, coordinate and market all community events, programs, and services.
- Oversee support staff and facilitators to ensure facilities, events, classes and customer service meets the needs of the residents.
- Develop and maintain active volunteer programs among residents, solicit input and involvement from residents to stimulate awareness and participation.
- Work with residents to assist in the establishment of chartered clubs.
- Secure all entertainment, food, decorations, and items necessary to carryout events.
- Oversee the New Resident Orientation.
- Work with vendors who are interested in having seminars in our community.
- Assist with and schedule Resident rentals.
- Attend Board, club and committee meetings as required.
- Assess overall success of events through focus groups and evaluations.
- Schedule room reservations for Interest Groups and Chartered Clubs
- Assist with entering events & fitness classes into recreation software as needed.
- Assist with scheduling, managing group fitness instructors.
- Assist with verifying wellness center and fitness instructor contracts annually and maintain updated insurance and certifications as needed.
- Perform other duties as directed.

**Knowledge, Skills and Abilities**:

- Excellent interpersonal skills: outgoing & communicative, socially oriented, poised, effective in groups, articulate, persuasive in expression, strong public speaker.
- The ability to design and coordinate programs that enrich the quality of life and enhance the vibrancy and overall experience of living within an HOA Community.
- Effective and dynamic public speaking skills.
- Leadership: a demonstrated ability to lead people and get results through others.
- Time management: the ability to organize and manage multiple priorities and meet deadlines.
- Able to multi-task with frequent interruptions, changes and delays while remaining focused and work effectively, efficiently and cheerfully under such circumstances.
- Good reasoning skills with the ability to problem solve exercising good judgment and decision making.
- Able to recognize and adjust to change.

**Minimum Qualifications**:

- High school diploma or GED and two (2) years of full time, paid professional experience coordinating and promoting recreational activities and programs, volunteer programs and/or fund raising events.
- Computer proficiency with database software, internet and website portals, point of sale system, registration processes, policies and procedures, equipment, material and products, etc.
- Valid driver’s license.

**Physical Demands & Work Environment**:

- Position involves sitting, standing, and movement throughout the day.
- Utilizing a computer in an office setting.
- Capable of working extended hours, to include evenings, weekends and holidays.
- Physically able to work indoors or outdoors in varied weather conditions. Lift, carry and manage equipment and supplies. Use a ladder, and participate in and train others in the rules of activities.

**Experience**: Required
- 2 year(s): High school diploma or GED and two (2) years of full time, paid professional experience coordinating and promoting recreational activities and programs, volunteer programs and/or fund-raising events. Computer proficiency with database software, internet and website portals, point of sale system, registration processes. Valid driver’s license.

Preferred
- Bachelor’s degree in recreation, hospitality, communication or related field and one (1) year of full time, paid professional experience coordinating and promoting recreational activities and programs, volunteer programs and/or fund-raising events, preferably within homeowner’s association programs.

**Education**: Required
- High School or better

**Behaviors**: Required
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity

Preferred
- Enthusiastic: Shows intense and eager enjoyment and interest

**Motivations**: Required
- Goal Completion: Inspired to perform well by the completion of tasks

Preferred
- Self-Starter: Inspired to perform without outside help
- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization