HR Assistant

4 weeks ago

Washington, United States CTIA-The Wireless Association Full time

**JOB TITLE**:HR Assistant

**DEPARTMENT**: Human Resources

**REPORTS TO**: Director, HR & Administration

**FLSA STATUS**:Non-Exempt

**Summary**:
The HR Assistant is responsible for providing a range of support to CTIA’s Human Resources department. In this role, you will perform a variety of personnel-related administrative tasks including compliance, onboarding/offboarding, HRIS database administration, and maintenance of personnel files. This position requires excellent organizational skills and the ability to work in a fast-paced work environment. You must be able to multi-task and have exceptional written and oral communications skills. This position reports directly to the Director, HR and Administration.

**Essential duties and responsibilities include the following (other duties may be assigned)**:
**Compliance Responsibilities**:

- Process and file I-9 Documentation
- Work with HR Director to compile and file EEO-1 Report
- Submit exemption status for DC Parking Cash-Out as needed
- Ensure proper HR documentation/paperwork has been filed in personnel files to ensure successful HR Audit results.
- Prepare and distribute Wage Acknowledgment forms to employees via Paycor
- Prepare monthly Department of Labor Bureau of Labor Statistic report as needed
- Prepare annual OSHA Report of Work-Related Injuries

**HR & Administrative Support**:

- Manage CTIA’s Onboarding, Orientation, and Mentorship Program in collaboration with IT, Accounting, and Hiring Managers. Maintain a thorough pre-hire checklist to ensure a smooth onboarding and offboarding process.
- Provide assistance, support, training, and troubleshooting to employees in Paycor. Identify new features and improvements to maximize the system’s capabilities.
- Work with HR Director in completing and submitting responses to annual Salary Benchmarking and CEO Compensation surveys.
- Manage generating payroll timesheets and update changes in office hours as required. Review for accuracy and compliance to leave policy.
- Provide assistance to the HR Director and IT Department with testing of in-house review system prior to system going live for mid-year and year-end review process.
- Code and process invoices for expenses relating to the admin department - cross checking to ensure bills are being processed on a monthly basis. Follow up with vendors as needed when invoicing has been delayed.
- Provide administrative support, expense report management, and calendar activities for the HR department as required.
- Act as primary back-up support with regard to Benefit administration - Benefits enrollment, termination, and invoice approvals.
- Take on special assignments as assigned.

**Supervisory responsibilities**:N/A

**Competency**:
To perform the position successfully, an individual should demonstrate the following competencies:
**Project Management**:

- Coordinates projects in a thorough and detailed fashion.

**Customer Service** - Responds to requests for service and assistance in positive and friendly manner; consistently meets commitments.

**Interpersonal Skills** - Maintains strict confidentiality.

**Written Communication** - Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.

**Teamwork** - Contributes to building a positive team spirit and is willing to assist others as needed.

**Planning/Organizing** - Prioritizes and plans work activities; Uses time efficiently.

**Professionalism** - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position.

**Quality** - Demonstrates accuracy and thoroughness.

**Attendance/Punctuality** - Is consistently at work and on time; Arrives at meetings and appointments on time.

**Dependability** - Follows instructions and actively ask questions, responds to management direction.

**Qualifications**:
3 years general HR experience preferred. Must be detail oriented; highly organized; ability to multitask; ability to maintain confidentiality.

**Knowledge**:
Previous experience dealing with HR compliance desired - I-9 documentation, processing of FMLA requests; and EEO-1 filing. Must have familiarity with office procedures, policies, and practices. Experience with Paycor strongly desired.

**Education and/or experience**:
B.A (or B.S.) preferred. 3 years previous administrative and HR experience desired.

**Computer skills**:
Experience in Microsoft Office, with advanced experience in Word, Excel, Outlook, and Powerpoint. Previous HRIS experience required; Paycor experience strongly desired.

**Language skills**:
**Physical demands**:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to sit and use a computer for long periods of time. Able to lift 10-15 lbs.

**Work environment**:
**Location**:
CTIA is currently operating on a hybrid work schedule with in-person requirements

  • HR Assistant

    2 weeks ago

    Washington, United States RIVIDIUM Full time

    RiVidium Inc. (dba TripleCyber), is seeking a Human Resources Assistant to support Federal agencies with processing personnel actions. Responsibilities for this position shall include, but are not limited to: - Initiates personnel actions in the CHRIS - Codes and processes the full range of HR actions to include career-conditional, career, temporary,...

  • HR Assistant

    3 days ago

    Washington, United States The Ford Agency Full time

    **Job Details**: - Posted May 31, 2024- LocationWashington D.C.- Job Type Temporary- Industry Associations- ContactTemporary Team- Responsibilities Include: - Scheduling interviews for HR team - Writing and posting job descriptions - Assisting with verifications and manage employee documents - Preparing onboarding materials Qualifications Include: -...

  • HR Assistant | Temporary

    4 weeks ago

    Washington, United States The Ford Agency Full time

    The Ford Agency is working with a national association to fill a long term temporary HR Assistant position. This role will contribute to a broad range of HR related functions and provide all around team support.This Assistant role is a great opportunity for a candidate with demonstrated administrative experience looking to gain well-rounded experience in HR...

  • HR Assistant | Temporary

    4 weeks ago

    Washington, United States The Ford Agency Full time

    The Ford Agency is working with a national association to fill a long term temporary HR Assistant position. This role will contribute to a broad range of HR related functions and provide all around team support.This Assistant role is a great opportunity for a candidate with demonstrated administrative experience looking to gain well-rounded experience in HR...

  • HR Assistant | Temporary

    4 weeks ago

    Washington, United States The Ford Agency Full time

    The Ford Agency is working with a national association to fill a long term temporary HR Assistant position. This role will contribute to a broad range of HR related functions and provide all around team support.This Assistant role is a great opportunity for a candidate with demonstrated administrative experience looking to gain well-rounded experience in HR...

  • HR Assistant- ADP

    2 days ago

    Washington, United States LHH Full time

    LHH is currently partnering with a nonprofit in Washington, DC looking to bring on an HR support associate, in this role you will assist with a personal file digitizing project within ADP. ADP Workforce Now experience is a requirements for the role. This is a contract position for the next 2-3 months and will pay $22-$25 per hour based on experience. For...

  • HR Assistant- ADP

    2 days ago

    Washington, United States LHH Full time

    LHH is currently partnering with a nonprofit in Washington, DC looking to bring on an HR support associate, in this role you will assist with a personal file digitizing project within ADP. ADP Workforce Now experience is a requirements for the role. This is a contract position for the next 2-3 months and will pay $22-$25 per hour based on experience. For...

  • Operations Assistant

    7 days ago

    Washington, United States Stimson Center Full time

    Title: Operations AssistantFTE: .5 (Part-time 50% role)Salary: $23,000 to $26,000 (already prorated to half-time status and also based on experience)Location: Washington, DCAbout StimsonThe Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks a part-time, 20 hours/week, Operations Assistant. Reporting...

  • HR Coodinator

    4 days ago

    Washington, United States The American College of Obstetricians and Gynecologists Full time

    Overview: **Responsibilities**: - Point of contact for basic employee inquiries regarding all HR matters. - Assist in the processing of all paperwork in relation to the various leave of absence programs including FMLA, Parental Leave, Short - Term Disability, Reasonable Accommodations, and Workers Compensation Claims. - Support the recruitment process by...

  • Executive Assistant to Advocacy

    1 day ago

    Washington, United States Beacon Hill Full time

    Our client, a well-known health association, has an urgent need for a temporary to permanent Executive Assistant to support their Advocacy team in their newly renovated Washington, DC office!Responsibilities:Coordinate calendars and meetings for three department leaders, managing in-person and Zoom meetings, reconciling conflicts, and arranging materials and...

  • HR Coodinator

    2 days ago

    Washington, United States The American College of Obstetricians and Gynecologists Full time

    Overview: The Human Resources Coordinator is responsible for the administration aspects specific to the life cycle of an employee. This position will perform a wide variety of administrative duties, including maintaining the HRIS system, letter creation, and sorting emails and mail. Conduct pre-employment screening interviews, check references, and respond...

  • Executive Assistant to the Chief HR Officer

    7 days ago

    Washington, Washington, D.C., United States The Washington Post Full time

    Job DescriptionThe Executive Assistant to the Chief HR Officer is a role that embodies professionalism, discretion, confidentiality, and collaboration. It's a highly responsible-and highly rewarding-supportive role; one that demands a mastery of time management and legendary strong organizational skills. Maintaining the CHRO's daily schedule, identifying and...

  • HR Associate

    2 weeks ago

    Washington, United States DNC Full time

    Proactive, customer service oriented, and dynamic human resources professional sought to be an integral part of the Human Resources Team with operational effectiveness, excellent reporting and data integrity, and recruiting efforts. Objectives of Role: Provide administrative support for employee lifecycle processes including onboarding and...

  • HR Associate

    2 weeks ago

    Washington, United States Democratic National Committee Full time

    Proactive, customer service oriented, and dynamic human resources professional sought to be an integral part of the Human Resources Team with operational effectiveness, excellent reporting and data integrity, and recruiting efforts. Objectives of Role: Provide administrative support for employee lifecycle processes including onboarding and...

  • HR Generalist

    1 month ago

    Washington, United States National Association of Home Builders Full time

    **Group**: Human Resources NAHB is looking for a HR Generalist to join the growing HR department. The HR Generalist plays a critical role by supporting a wide range of human resources functions, including recruitment, payroll, benefits administration and compliance. This position is designed to ensure the smooth operation of the HR department and uphold...

  • HR Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Non-Departmental Agency Full time

    Summary As the Human Resources Specialist, you will serve as a generalist supporting the U.S. Election Assistance Commission (EAC), an Excepted Service agency and will be responsible for assisting with providing operational services in the areas of recruitment/placement, performance management, benefits, employee relations, employee development & training,...

  • HR Generalist

    2 days ago

    Washington, United States Robert Half Full time

    We are offering a contract to hire employment opportunity for an HR Generalist in Washington, District of Columbia. This role operates in the telecom industry and requires the execution of administrative duties within HR and recruitment functions. The workplace is a dynamic and fast-paced environment that demands a detail-oriented approach to job...

  • HR Associate

    7 days ago

    Washington, Washington, D.C., United States Democratic National Committee Full time

    Proactive, customer service oriented, and dynamic human resources professional sought to be an integral part of the Human Resources Team with operational effectiveness, excellent reporting and data integrity, and recruiting efforts.Objectives of Role:Provide administrative support for employee lifecycle processes including onboarding and offboarding;Assist...

  • HR Associate

    6 days ago

    Washington, United States Democratic National Committee Full time

    Proactive, customer service oriented, and dynamic human resources professional sought to be an integral part of the Human Resources Team with operational effectiveness, excellent reporting and data integrity, and recruiting efforts. Objectives of Role: Provide administrative support for employee lifecycle processes including onboarding and...

  • HR Generalist

    2 weeks ago

    Washington, United States Creative Financial Staffing Full time

    About the Organization & Opportunity: Our client is well established nonprofit organization that was founded in the 1950s Opportunity to join a diverse organization and support a mission related to the arts Employees praise the organization for its work-life balance and team oriented culture Hybrid work flexibility offered for this position! HR...