HR/payroll Administrator

2 weeks ago

Haverhill, United States Edwards Vacuum, LLC - Semiconductor Industry Full time

Are you interested in a career in the **SEMICONDUCTOR INDUSTRY**? Exciting things are happening at Edwards Vacuum where we manufacture a wide variety of industrial vacuum pumps for the semiconductor industry We are experiencing strong ongoing demand and have recently moved into a brand-new facility in **Haverhill, MA**.Haverhill offers beautiful sights and is located half-way between the City of Boston and the beautiful New England Seacoast.

Our solutions are a key part of most industries - electronics, medical research, renewable energy, food production, infrastructure and many more. Working with us means working with the latest technologies and groundbreaking, sustainable innovations.

**Join us on our journey for a better tomorrow.**

The HR/Payroll Administrator will perform administrative tasks to support effective and efficient operations of the human resource team and provide employee relations support to employees and their managers.

**MAIN RESPONSIBILITIES**:

- Work closely with the HR team to provide support as needed on highly confidential human resource matters and special projects.
- Serve as the primary payroll coordinator ensuring new hire profiles are established and timeclock punches are complete. Set-up and administer paid time off. Monitor timesheets for tardiness, meal periods, absenteeism, etc. and conduct investigations in time abuse situations. Coordinate with Corporate Compensation on the review, approval, and processing of annual bonus and merit increases.
- Support recruitment, employee relations, training, and employee/organizational development initiatives, as needed. May include scheduling and/or confirmation of interviews, preparation of offer letters, and assembly of new hire orientation materials.
- Working with HR Generalist and/or HR Manager, prepare first draft of performance warnings with the appropriate backup documentation.
- Enter new hires, changes, terms into HRIS and payroll systems. Maintain accurate and up-to-date electronic human resource/employee files.
- Conduct new hire orientations and complete I9 forms. Manage I9 document files and monitor expiration date of documents to ensure timely update to prevent lapse in authorization dates.
- Support planning and delivery of annual benefit health fair and open enrollment processes.
- Coordinate leave of absence (FMLA and other leaves) filing, ensure ongoing communication with employees to prevent lapses in the approval/administration process. Work with Benefits Center as needed.
- Support training and development activities including assignment of courses, conducting sessions with small groups of employees, track completion rate of required courses and other activities as needed or assigned.
- Develop and maintain HR work instructions as quick reference and training tools for HR processes including tasks that need to be performed by Leads, Supervisors and Managers i.e. setting and cascading goals, recording 1:1 dialog, adding a course to Learning Link, etc.
- Assist with organizing company functions when needed.
- Scanning, filing, administrative tasks.
- Perform other duties as needed.

**SKILLS/KNOWLEDGE/EXPERIENCE**:

- Minimum 2 years of related work experience in a Human Resource/Payroll setting; experience with Ceridian Payroll is **REQUIRED**.
- Experience with onboarding activities.
- Excellent organizational skills and attention to detail.
- Ability to manage sensitive and confidential information.
- High level of integrity and professionalism.
- Basic knowledge of office management systems and procedures.
- Ability to work independently.
- Intermediate skill level in Microsoft Office Suite or similar software.
- Ability to understand, maintain and utilize the HRIS systems.
- High school diploma or equivalent required; HR certification a plus.
- Fluent in English language, written and verbal; Spanish is a plus.
- Must be authorized to work in the U.S.

**WHAT WE OFFER...**
- A friendly, family-like atmosphere
- Plenty of opportunities to grow and develop
- A culture known for respectful interaction, ethical behavior, and integrity
- Potential to see your ideas realized and to make an impact
- New challenges and new things to learn everyday
- Access to global job opportunities, as part of the Atlas Copco Group
- An excellent remuneration & benefits package - including competitive salary, a medical plan and achievable variable compensation structure

**Exciting things are happening at Edwards Vacuum and in the SEMICONDUCTOR INDUSTRY JOIN THE JOURNEY**

**Diverse by nature and inclusive by choice**
Bright ideas come from all of us. The more unique perspectives we embrace, the more innovative we are. Together we build a culture where difference is valued and we share a deep sense of purpose and belonging.

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Refer

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