Rental and Transportation Coordinator

1 week ago


Mira Loma, United States Southwest ToyotaLift Full time

**Title: Rental and Transportation Coordinator Job Type: Hourly**

**Department**:Rental **Location**:Mira Loma, CA 91752

**Supervisor**:Rental Manager

**Job Summary**

The primary responsibility of this position is coordinating the ordering and delivery of equipment entrusted to the rentals and transportation department. This position works with the Rental Manager to ensure that rentals are available and ready for delivery, transportation paperwork is accurately prepared, and drivers are efficiently dispatched.

**Responsibilities**:
**Rental**
- Primary for incoming rental inquiries from internal & external customers
- Quote pricing and availability of rental equipment
- Process Sub-rent Orders (including updating purchase orders and selling out sub-rent ID's)
- Make sure sub-rent billing is done correctly and profitably
- Enter rental invoices in the Toyota Portal and direct invoices to the correct billing management company.
- Maintain customer rental contracts & ensure rental invoices are billed timely & accurately.
- Process COD payments (credit card payments on rental invoices)
- Schedule Rental Planned Maintenance
- Follow up on internal rental requests promptly
- Maintain daily updated Rental inventory report

**Transportation**:

- Dispatch transportation of equipment (rental/sold/shop work). Backup to coordinator
- File rental, & transportation documents
- Manage DOT DVIR, Driver Logs, and IFTA fuel receipts
- Make Inside Sales calls to promote the rental business to current and potential customers
- Other duties as assigned by management
- Schedule the transportation of all incoming and outgoing units, including new, used, demo, rental, lease returns, trade-ins, shop repairs, etc.
- Communicate promptly all deliveries and transfers to the appropriate SWTL associates and customers
- Stage driver loads when possible
- Ensure the accuracy of all shipping and receiving paperwork
- Process transport driver’s paperwork and review labor

**Other Responsibilities**:
Perform related duties as assigned by management.

Job Qualifications
- High school graduate with college courses in business administration preferred
- Service department, retail, or warehouse experience preferred
- Enthusiastic demeanor
- Organizational and time management skills
- Good oral and written communication skills
- Ability to accomplish goals and meet deadlines
- Must be reliable, report to work on time, follow directions and get along well with coworkers and management personnel
- Expected to attend training classes when offered by management
- Appearance must be neat and professional

Physical requirements
- Must be able to repetitively stoop, bend, push, pull, squat, climb and kneel on a regular basis
- Must be able to operate computers
- Must be physically able to repetitively lift 50 pounds unaided (must ask for assistance if lifting over 50 pounds)
- Must be physically able to speak and interact with other company associates
- Must be physically and mentally able to read, write, and follow directions

Mental Requirements
- General intelligence and verbal intelligence

Competencies
- Office skills: Ability to use a 10-key calculator
- Computer skills: Ability to use a computer using both Company software as well as general management software (Microsoft Word, Excel)
- Communication skill: Ability to speak, hear, and write to communicate with Customers, fellow department associates as well as other management personnel,
- Initiative; Undertake self-development activities. Look for and take advantage of opportunities. Ask for help when needed
- Teamwork: Exhibit objectivity and openness to others’ view, give and welcome feedback, contribute to building a positive team, ability to build moral and group commitments to goals and objectives, support everyone’s efforts to succeed, and recognize accomplishments of other team members.

Salary range: DOE $20.60/hr. to $31.00/hr.


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