Travel and Expense Lead

3 weeks ago

Madison, United States Exact Sciences Corporation Full time

**Help us change lives**

At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you’re working to help others.

**Position Overview**

The Travel and Expense Lead is primarily responsible for the execution of complex projects requiring considerable judgement and initiative on the travel and expense team. This position assumes a lead role in travel. focusing on systems, external partnerships, reporting, and travel and team processes and initiatives. The Travel and Expense Lead collaborates with employees across multiple departments and externally. The Travel and Expense lead makes efficiency and effectiveness recommendations and serves as a mentor to others on the team by answering team member questions and providing problem-solving guidance.

**This role is based onsite at our Madison, WI offices.**

**Essential Duties**

Include, but are not limited to, the following:

- Lead the execution of the travel and expense processes for Exact Sciences companies.
- Collaborate with business partners to understand reporting needs and provide solutions.
- Construct a detailed integration, training, and communication plan and disseminate appropriately to key stakeholders.
- Communicate and strategize with outside vendors.
- Triage travel and expense questions and processing errors to quickly and appropriately problem solve and come to a resolution.
- Identify travel and expense system issues and communicate solutions to appropriate stakeholders.
- Cross-train with team members to ensure back-up support for processes.
- Ability to complete complex report reconciliation across numerous sources and identify reconciliation errors.
- Ability to evaluate routine and high priority tasks to delegate to team members, as needed.
- Ability to communicate clear and concise messages to internal and external audiences.
- Ability to make decisions independently considering multiple data points and sources of information.
- Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
- Support and comply with the company’s Quality Management System policies and procedures.
- Maintain regular and reliable attendance.
- Ability to act with an inclusion mindset and model these behaviors for the organization.
- Ability to work designated schedule.
- Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
- Ability and means to travel between Madison locations.
- Ability to travel up to 10%.

**Minimum Qualifications**
- Associates Degree in Business Administration or related field as outlined in the essential duties; or High School Diploma or General Education Degree (GED) and 2 years of relevant experience in lieu of Associates degree.
- 6+ years of experience working in a customer-focused role requiring attention to detail.
- 2+ years of experience in a communications, training, travel, expense, finance, accounting, or bookkeeping role.
- Proficient in Microsoft Office Suite.
- Authorization to work in the United States without sponsorship.
- Demonstrated ability to perform the Essential Duties of the position with or without accommodation.

**Preferred Qualifications**
- 4+ years of experience in training, communications, travel, or expense role.
- 4+ years of experience in SAP Concur Travel and Expense system.
- 2+ years of experience working in Tableau, Concur Intelligence, Decision Source, or similar system. - or reporting tool
- 2+ years of experience in air, car, and hotel sourcing.(similar system)
- 2+ years of experience in RFP preparation and contract negotiation for group and travel vendors.
- Experience in collaborating with external vendors.
- Advanced experience in Excel, specifically summarizing data and consumable by various audiences.
- Familiar with Global Distribution Systems (GDS).
- Advanced knowledge of travel booking for internal and external customers.

LI-RS1

Salary Range:
$58,000.00 - $92,000.00

The annual base salary shown is for this position located in US - WI - Madison on a full-time basis. In addition, this position is bonus eligible, and is eligible to receive company stock upon hire as well as annually.

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.

Not ready to apply? Join our talent community and stay up to date on what’s new at Exact Sciences.

We are an equal employment opportunity empl

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