Research Program Administrator, Neurology

3 weeks ago

Boston, United States Boston Medical Center Full time

**Position**:Research Program Administrator, Neurology

**Location**:Boston, MA

**Schedule**:40 hours per week, Hybrid (on-site 2 days per week)

**ABOUT BMC**:
At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You’ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you’ll have the tools you need to take charge of your own practice environment.

***:
This role will manage all administrative and operational aspects of the research efforts in the Department of Neurology. Areas of responsibilities include pre-award and post-award grant management, financial and HR management. Ensuring all grant proposals are compliant with federal regulations, helping to prepare grant documents, and managing budgets as well as finance maintenance. Track expenses/payments and process reimbursements; conduct budget projections; assist in grant proposal preparation and general administrative tasks as needed.

This individual must be able to multi-task in a fast-paced environment and shows detail-oriented skills. He/she must have working knowledge of NIH and industry sponsored grant proposal guidelines and OSP operations and be adaptable to changing proposing submission portals.

**JOB RESPONSIBILITIES**:

- Collaborate with research PIs to coordinate pre-award submissions related to the study; inclusive of budget creation and reporting requirements.
- Responsible for ensuring timely and full completion of all submissions, setting up reconciliation systems and monitoring that all funding and expenses are properly allocated for research grants.
- Manage contract and grant accounts including deposits, balances, and authorization of expenses. Manage the financial accounts for awarded grants and contracts
- Primary contact for all post-award issues for PI including, but not limited to: reimbursements, purchases, invoice payments, consultant payments, subcontracts, budget analysis, financial planning.
- Manage close out process and checklist for all accounts, ensuring funds are spent and allocated appropriately, unspent purchase orders are closed out, etc.
- Collaborate with Principal Investigator, Administrative Director and staff with the preparation and monitoring of annual budgets.
- Interface with Department Administration, Division staff, Grants Administration, Purchasing, Accounts Payable, Payroll and other Hospital/University departments and external organizations to ensure a smooth and efficient post award process.
- Generate and distribute reports on a regular basis to PIs as assigned and needed. Reports regularly (at least monthly) to Administrative Director regarding account balances

**Other Responsibilities**
- Work with BU payroll and human resources to assist with hiring and management of research personnel

**(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).**

**JOB REQUIREMENTS**

**EDUCATION**:

- Bachelor’s Degree required ; Master’s Degree with preference for Research Finance.

**EXPERIENCE**:

- At least 3 years related experience in accounting, budgeting and/or grant administration experience is required.
- Experience in healthcare, academic, or non-profit field preferred.

**KNOWLEDGE AND SKILLS**:

- Knowledge of federal and non-federal grants
- Knowledge of Grants Administration policies and practices.
- Must be exceptionally organized to handle multiple projects, prioritize and meet deadlines
- Requires excellent communication and interpersonal skills, to interact effectively with a multi-layered interdisciplinary team and outside contacts.
- Highly analytical thinking with demonstrated talent for identifying, scrutinizing, improving, and streamlining complex work processes Ability to interpret financial data and operating metrics
- Excellent written/verbal communication and interpersonal skills

**JOB BENEFITS**:

- Competitive pay
- Tuition reimbursement and tuition remission programs
- Highly subsidized medical, dental, and vision insurance options
- Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
- Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.

**ABOUT THE DEPARTMENT**:
The Department of Neurology at the Boston Medical Center

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