Unit Secretary

**Organization**:
SDMC-Sutter Delta Medical Center

**Position Overview**:
Provides a variety of routine and specialized clerical and administrative duties in support of a nursing care unit. Executes a variety of clerical duties, prioritizes information and requests in a timely manner. Gains confidence and cooperation from staff, physicians, and other healthcare providers. Adheres to all local/state/federal regulations, codes, policies and procedures to ensure privacy and safety. May also be responsible for orienting new staff to the department/unit.

**JOB ACCOUNTABILITIES**:
ADMINISTRATIVE SUPPORT SERVICES:

- Performs a series of specialized clerical and administrative duties by performing a wide variety of clerical tasks and processes; establishes work priorities, and creates documents including letters, memorandums, manuals, and reports.
- Directs and coordinates the flow and timing of patient care activities and procedures specific to the unit/department. Assists with admissions, discharges, and transfers. Serves as point of contact for patients and patient families.
- Compiles charts by calling and collecting orders, test results, labs, reports and clearances, and scans information into EHR.
- Coordinates meetings, provides logístical support including equipment or scheduling as necessary. Participates in departmental meetings by preparing notices, agendas, and minutes.
- Manages calendars, departmental schedules, coordinates activities, and prepares for meetings and events.
- Prepares reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
- Performs information management functions, including maintaining databases, entering and auditing data.
- Assists department staff in the use of the electronic medical record and other systems; may act as resource for computer-related issues.
- Coordinates a variety of projects as assigned, working independently on creation of documents and prioritizing needs.
- May maintain timekeeping records and function as Kronos Timekeeper.
- Ensures that routine and priority tasks are completed within established departmental time frames.
- Mentors and fosters a constructive learning environment that helps students and new teammates build confidence in their skills, knowledge and abilities.

SAFETY
- Maintains a clean, neat, and safe working environment, by inventorying and ordering accessories and supplies periodically to maintain established stock levels.
- Transports or arranges for transport of supplies and equipment between units or departments as needed.
- Inspects and arranges for equipment repairs, monitors costs and needs for replacement.

COMPLIANCE:

- Maintains strictest confidence of all patients protected health information (PHI) and protects all PHI from accidental, intentional, or inappropriate disclosure.
- Performs all duties in compliance with department standards, policies, and procedures, as well as local, state and federal regulatory agencies to deliver the highest level of patient privacy and care.
- Retains and completes mandated continuing education requirements to meet departmental and facility requirements.

**EDUCATION**:

- HS Diploma: High School Diploma or General Education Diploma (GED)

**TYPICAL EXPERIENCE**:

- 2 years of recent relevant experience.

**SKILLS AND KNOWLEDGE**:

- Knowledge of various medical terminology, procedures, views, and equipment.
- Written and verbal communications skills to communicate with fellow team members, supervisors, patients, and other personnel.
- Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
- Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.
- Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
- Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.
- Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.
- Ensure the privacy of each patient’s protected health information (PHI).
- Build collaborates relationships with peers and other staff members to achieve departmental and corporate objectives.
- Works independently, exercises sound judgment, and utilizes developed administrative skills
- Able to demonstrate competent job performance and effective communication.

**Job Shift**:
Varied

**Schedule**:
Per Diem/Casual

**Shift Hours**:
8

**Days of the Week**:
Variable

**Weekend Requirements**:
Every other Weekend

**Benefits**:
No

**Unions**:
Yes

**Position Status**:
Non-Exempt

**Weekly Hours**:
0

**Employee Status**:
Per Diem/Casual

**Number of Openings**:
1

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $28.0