Contract Management Specialist 1/trainee 2/trainee 1
2 weeks ago
**Minimum Qualifications**
For Permanent Non-Competitive NY HELPS Appointment:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*
Advanced Placement Qualifications:
- CMS Trainee 2: Must also have one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
- Full Performance CMS 1 Level: Must also have two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
**Duties Description**
- Organize and coordinate a variety of tasks including a wide and growing variety of service and maintenance service contracts ranging from mosquito larva treatment to tree pruning, to mechanical/engineered systems which require servicing.
- Track and log various cooperative agreements and licenses with various partner groups including agencies and nonprofits. Each agreement requires annual insurance certificates and other supporting documentation that require oversight and regular updates.
- Track and input concessions agreements and payments, including regional concessions permits by checking payments and figures with each agreed upon terms and percentage payments.
- Collecting rental fees and checking to ensure all agreed upon terms are met then input that information into agency systems for reconciling of all parks owned housing rentals.
- Manage project assignments, creating presentations, and tracking detailed information assigned.
- Assists in the solicitation, review, and negotiation of concession contracts from inception to completion.
- Provide professional support to the regional management team, by creating and tracking various RFQs and RFPs for the regional office from initial draft to posting in the contract reporter.
- Attend monthly building operations meetings and assist with meeting organizing and record keeping.
- May assist as needed in preparing a weekly special events calendar and tabulate weekly attendance figures, and other office functions as assigned.
- Support the Business Office with coverage as needed, and other assigned tasks.
**Additional Comments**
OPERATING NEEDS:
- Must be detail-oriented with a proven capacity to multitask, with a high standard for accuracy and accustomed to working in a team environment and work independently as needed with set priorities.
- Must possess effective communication skills and have the ability to understand written and/or verbal material and instructions.
- Must possess strong interpersonal skills and be a self-starter and maintain confidentiality.
- Must be willing to support additional tasks and projects as assigned by the Regional Office.
- Must be willing to occasionally support tasks and projects at other work sites in the New York City Region.
- Must be able to work a minimum of 37.5 hours a week, Monday through Friday, and possibly extended weekday hours as needed.
- Fluency in Spanish preferred.
DOWNSTATE ADJUSTMENT: $3,400
BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:
- Paid Time Off:
- PEF: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
- PEF: Three (3) days of professional leave annually to participate in professional development.
- Health Care Benefits:
- Eligible employees and dependents can pick from a variety of affordable health insurance programs.
- Family dental and vision benefits at no additional cost
- Additional Benefits:
- New York State Employees’ Retirement System (ERS) Membership
- NYS Deferred Compensation
- Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
- Public Service Loan Forgiveness (PSLF)
- Paid Parental / Family Leave
Some positions may require additional credentials or a background check to verify your identity.
-
New York, United States Insurance Fund, State Full time**Minimum Qualifications** For appointment to Trainee 1 level: - Reachable for appointment on current Civil Service eligible list used for filling this title; OR - One year of permanent competitive class service in a title eligible for transfer under Section 52.6 or Section 70.1 of the Civil Service Law. Titles eligible for transfer to Trainee 1 include...
-
Administrative Specialist 1
1 week ago
New York, United States State, Department of Full time**Minimum Qualifications** NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in...
-
New Paltz, United States Environmental Conservation, Department of Full time**Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an...
-
New Paltz, United States Environmental Conservation, Department of Full time**Minimum Qualifications** This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an...
-
New York, New York, United States Parks, Recreation & Historic Preservation, Office of Full timeMinimum QualificationsFor Permanent Non-Competitive NY HELPS Appointment:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).Advanced Placement Qualifications: CMS Trainee 2: Must also have one year of professional experience managing contracts and related budgets including one or more of the following...
-
Human Resources Specialist 1/trainee, Kirby
2 weeks ago
New York, United States Mental Health, Office of Full time**Minimum Qualifications** Must be reachable on the Public Administration Traineeship Transition Program (PATT) or Professional Career Opportunities (PCO) eligible list. OR OR **Duties Description** As a Human Resource Specialist 1 you may be responsible for the performance of various personnel activities such as position classification, recruitment,...
-
Administrative Assistant 1
1 week ago
New York, United States Mental Health, Office of Full time**Minimum Qualifications** Minimum Qualifications: Administrative Assistant 1 - Minimum Qualifications Substitution: Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of...
-
Administrative Assistant 1; Trainee 1
4 days ago
New York, United States New York State Full timeMinimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply....
-
New York, United States Children & Family Services, Office of Full timeMinimum Qualifications Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer; A two-year traineeship (Administrative Assistant Trainee 1 & 2 NS= Grade 8 and 10 and leading to Administrative Assistant 1, Grade 11) is available. Trainees will be required to take four mandatory courses the first...
-
New York, United States Children & Family Services, Office of Full timeMinimum Qualifications Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer; A two-year traineeship (Administrative Assistant Trainee 1 & 2 NS= Grade 8 and 10 and leading to Administrative Assistant 1, Grade 11) is available. Trainees will be required to take four mandatory courses the first...
-
New York, United States Insurance Fund, State Full time**Minimum Qualifications** For Appointment to Claims Services Representative 1, SG-18: - Reachable on current Civil Service eligible list for this title; OR - One year of permanent, competitive class service in a title eligible for transfer under Section 70.1 of the Civil Service Law. Eligible titles include, but are not limited to: Administrative...
-
Underwriter 1/Trainee 1/2
3 days ago
New York, New York, United States StateJobsNY Full timeFor Appointment to Underwriter 1, SG-18: Reachable on current Civil Service eligible list for this title; OR One year of permanent, competitive class service in a title eligible for transfer under Section 70.1 of the Civil Service Law.Eligible titles include, but are not limited to: Administrative Specialist 1, Investigator 2 (Compensation Claims),...
-
Financial Services Examiner Trainee 1
1 month ago
New York, New York, United States StateJobsNY Full timeAppointment method:Minimum Qualifications:Either 1. a bachelor's degree or higher in accounting, auditing, economics, econometrics, business economics, finance, financial administration, mathematics, applied mathematics, mathematical sciences, statistics, actuarial science, or taxation;Or 2. a bachelor's degree or higher including or supplemented by 24...
-
Business Development Trainee
1 month ago
New York, United States Reiff Management Solutions Full timeJob DescriptionJob DescriptionReiff Management Solutions is a partnership for high-profile brands. We assist our clients with their brand exposure by providing unique and creative sales and marketing campaigns that seek the highest ROI and sales revenue to them. This year, we are targeting the largest growth we have seen, and a big part of that is our...
-
Business Development Trainee
2 weeks ago
New York, United States Reiff Management Solutions Full timeJob DescriptionJob DescriptionReiff Management Solutions is a partnership for high-profile brands. We assist our clients with their brand exposure by providing unique and creative sales and marketing campaigns that seek the highest ROI and sales revenue to them. This year, we are targeting the largest growth we have seen, and a big part of that is our...
-
Program Operations Specialist 1
4 weeks ago
New York, United States People With Developmental Disabilities, Office for Full timeNON-COMPETITIVE MINIMUM QUALIFICATIONS: Program Operations Specialist Trainee 1: A bachelor’s degree in a human services field. Program Operations Specialist Trainee 2: A bachelor’s degree in a human services field and one year of experience in a federal or state certified human service program, which must have been in a professional administrative...
-
Business Management Trainee
2 months ago
New York, United States Liberty Management Full timeJob DescriptionJob DescriptionWe aspire to cultivate performance and leadership by empowering our people, diversity of thought, and a commitment to an inclusive culture that engages our local communities. As a Business Management Trainee, you will expand your horizons, advance professionally, and contribute to our company journey while working on exciting...
-
Business Management Trainee
3 weeks ago
New York, United States Liberty Management Full timeJob DescriptionJob DescriptionWe aspire to cultivate performance and leadership by empowering our people, diversity of thought, and a commitment to an inclusive culture that engages our local communities. As a Business Management Trainee, you will expand your horizons, advance professionally, and contribute to our company journey while working on exciting...
-
Business Management Trainee
3 weeks ago
New York, United States Liberty Management Full timeWe aspire to cultivate performance and leadership by empowering our people, diversity of thought, and a commitment to an inclusive culture that engages our local communities. As a Business Management Trainee, you will expand your horizons, advance professionally, and contribute to our company journey while working on exciting projects alongside leading sales...
-
Business Management Trainee
5 days ago
New Haven, United States ECI Management Full timeJob DescriptionJob DescriptionEthereal Consulting is a dynamic, fast-growing business development firm looking for a proactive and enthusiastic Business Management Trainee to forge impactful relationships with partners and improve prospective client volume. As a Business Management Trainee, you will build relationships and assist the sales team to gain new...
