Process/project Manager

1 week ago

Piscataway, United States Rutgers University Full time

**Position Details**:

- Position Information**Recruitment/Posting Title**
- Process/Project Manager (Research Finance)**Job Category**
- Staff & Executive - Project/Program Management/Planning**Department**
- RWJ-Psychiatry**Overview**
- New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.**Posting Summary**
- Rutgers, The State University of New Jersey, is seeking a Process/Project Manager for the department of Psychiatry at the Robert Wood Johnson Medical School.
The Process/Project Manager will join the research support team in the Office of the Executive Chair of Psychiatry, reporting to the Chief Administrative Officer (CAO) and working in partnership with the Grants Administrators. The Process/Project Manager will conduct financial operations (e.g. payroll, cost transfers, etc.), account reconciliations, effort review and reporting, financial analysis and budget planning for sponsored projects, faculty research start-up accounts, and internally designated research support funds.
Among the key duties of this position are the following:

- Works collaboratively as part of the research support team reporting to the CAO to ensure sponsored projects, faculty research start-up accounts, and internally designated research support funds are managed in alignment with approved budgets, university policies, sponsor guidelines, and applicable laws and regulations.
- Tracks faculty and staff effort allocations across funding sources and processes payroll changes (employee charging instructions) as directed. Calculates and projects for planning purposes effort and/or payroll modifications for compliance with sponsor salary caps, pro-rated funding periods, and for any other circumstances including strategic budgeting for optimized personnel funds management. Processes SWRJs and IPAS transfers as may be necessary.
- Prepares effort reports in support of sponsored project progress reports and the university effort certification system. Prepares ECRT records for principal investigator certification.
- Tracks expenditures versus budgets and prepares regular reports of current and projected funding availability across cost categories. Conducts end-of-budget-period and end-of-project financial reconciliations. Works with Research Financial Services on projects’ re-budgeting when necessary and fiscal closing. Processes cost transfers and journals as may be necessary.
- Prepares monthly reconciliations of faculty research start-up projects and related reports to the Dean’s and Chancellor’s Offices.
- Communicates regularly with and is responsive to guidance and requests from faculty principal investigators and their staff with regard to management of their sponsored projects and faculty research start-up projects as relates to the above financial operations (e.g. changing effort across projects, reporting funds availability for planning of expenditures, etc.)
- Supports the CAO in preparation and submission of the research-related annual department budget. Supports the CAO in financial analysis and reporting of department research-related funds and sponsored projects activities.

**Position Status**
- Full Time**Hours Per Week**

**Daily Work Shift**

**Work Arrangement**-
**FLSA**
- Exempt**Grade**
- 28S**Position Salary**

**Annual Minimum Salary**
- 89548.000**Annual Mid Range Salary**
- 113278.000**Annual Maximum Salary**
- 137008.000**Standard Hours**
- 37.50**Union Description**
- Non-Union**Payroll Designation**
- PeopleSoft**Benefits**

**Seniority Unit**

**Terms of Appointment**
- Staff - 12 month**Position Pension Eligibility**
- ABP- Qualifications**Minimum Education and Experience**
- Bachelor’s D

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