Administrative Office Manager
4 weeks ago
Aitken Manufacturing (a subsidiary of DBM Global) is hiring an **Administrative Office Manager** at its corporate office in Houston. Since the 1940’s, Aitken has manufactured dependable equipment for oil, gas, petrochemical, and pipeline industries. We are looking for the right professional to join our growing organization.
**Our Employee Value Proposition**
In support of our organization, the **Administrative Office Manager **plays a key role in managing all activities and functions associated with our Aitken Office. The Administrative Office Manager organizes and prioritizes daily tasks and functions that enable the Operations Teams (Sales, Estimating, and Project Management) to carry out mission-critical objectives.
In return, Aitken Manufacturing will offer a competitive market-based salary and comprehensive health insurance benefits. We are committed to professional development and growing our business. We are looking for a professional with a growth mindset who desires a progressive career move.
**Key Performance Objectives **(not an all-inclusive list of duties/expectations)
- Maintain and order inventory of office supplies (stationary, lunchroom and janitorial).
- Maintain incoming/outgoing mail process and procedures.
- Plans, coordinates, and executes the setup of company functions and special events.
- Maintains building security system.
- Works with HR and Department Managers on all onboarding and offboarding, ensuring proper equipment ordered and procured.
- Greets and assist visitors (e.g., vendors, customers, third party contractors, and job interview applicants) ensuring all safety and health office protocols are followed.
- Provide customer service and support to all assigned Office Departments.
- Ability to perform company errands during business hours, requires a clean driving record.
- Document entry for invoicing and billing.
- Assisting with renewals of building permits as needed.
**Experience**:
23 years of related office administrator experience in corporate environment whereupon meeting and greeting customers, vendors, and visitors is frequent and upholds highest standards of customer service.
Education/Training
High school Diploma or Equivalent required.
**Specialized Knowledge Certificates & Licenses**
As outlined in the Core Competencies, an individual must have thorough knowledge and an advanced understanding of each competency above to conduct the essential functions of this position. Specialized Knowledge is also required in the following areas.
- Demonstrated knowledge of office procedures related to purchasing and coordination of office materials and equipment.
- Knowledge of building safety, building compliance, and waste removal standards, a plus.
- Bilingual, a plus.
Aitken is an Equal Opportunity Employer with an Affirmative Action Plan
**Recruiters* - Resumes submitted without current/valid vendor agreement will become property of Aitken. **Any recruiting/staffing firm or agency wishing to do business with Aitken must contact the Talent Acquisition Department at **(602) 687-1699**. Recruiting/staffing firms may NOT contact hiring managers directly. Firms that do not honor this request will be removed from consideration.
-
Administrative Assistant at HQ Office
4 weeks ago
Houston, United States HQ Office Full timeJob DescriptionJob DescriptionWe are seeking entry-level admin assistants to integrate with one of several departments. Applicants should have prior experience working in an office environment and must be familiar with creating and maintaining spreadsheets and word documents. Currently, our office is in Northwest Houston on Hwy 290 near Tidwell (77040 ZIP)....
-
Administrative Assistant at HQ Office
3 weeks ago
Houston, United States HQ Office Full timeJob DescriptionJob DescriptionWe are seeking entry-level admin assistants to integrate with one of several departments. Applicants should have prior experience working in an office environment and must be familiar with creating and maintaining spreadsheets and word documents. Currently, our office is in Northwest Houston on Hwy 290 near Tidwell (77040 ZIP)....
-
Office Administrator
4 weeks ago
Houston, United States Financial Planning & Tax Office Full time**Responsibilities** **Qualifications** *Associate's Degree or Higher *Office Management Experience *Communication Skills *Filing/ paper management *Typing *Customer Service Skills *Self-motivation *Teamwork *Multitasking *Time Management *Microsoft Office Suite *Digital File Organization *Software Management *Interpersonal Skills We are looking forward...
-
Office Administrator/manager
2 weeks ago
Houston, United States Alpha Bravo Construction LLC Full time**Job Summary**: As the Office Administrator/Manager, you will play a crucial role in overseeing and managing the day-to-day operations of our office. This position requires a proactive, detail-oriented individual with strong organizational and communication skills to ensure the smooth functioning of our workplace. **Key Responsibilities**: 1. Oversee daily...
-
Administrative Office Manager
2 weeks ago
Houston, United States Empower Pharmacy Full timePosition Summary: At Empower, the Administrative Office Manager is a linchpin in our daily operations, ensuring our team thrives in an organized, efficient, and supportive environment. This role is pivotal in maintaining the seamless flow of our administrative functions, from managing correspondence to scheduling crucial appointments, and handling inquiries...
-
Houston, United States Get.It Recruit - Administrative Full timeWe're seeking a dedicated Philanthropy Specialist to join the Office of the Chief Philanthropy Officer (OCPO). As a crucial member of our team, you'll provide high-level administrative support, ensuring the smooth execution of various tasks supporting the OCPO's functions.Your Role:As a Philanthropy Specialist, you'll be instrumental in planning and...
-
Houston, Texas, United States Get Recruit Administrative Full timeWe're seeking a dedicated Philanthropy Specialist to join the Office of the Chief Philanthropy Officer (OCPO). As a crucial member of our team, you'll provide high-level administrative support, ensuring the smooth execution of various tasks supporting the OCPO's functions.Your Role As a Philanthropy Specialist, you'll be instrumental in planning and...
-
Houston, United States Get.It Recruit - Administrative Full timeWe're seeking a dedicated Philanthropy Specialist to join the Office of the Chief Philanthropy Officer (OCPO). As a crucial member of our team, you'll provide high-level administrative support, ensuring the smooth execution of various tasks supporting the OCPO's functions.Your Role:As a Philanthropy Specialist, you'll be instrumental in planning and...
-
Houston, United States Get.It Recruit - Administrative Full timeWe're seeking a dedicated Philanthropy Specialist to join the Office of the Chief Philanthropy Officer (OCPO). As a crucial member of our team, you'll provide high-level administrative support, ensuring the smooth execution of various tasks supporting the OCPO's functions.Your Role:As a Philanthropy Specialist, you'll be instrumental in planning and...
-
Administrative Office Manager
1 week ago
Houston, United States Empower Pharmacy Full timeCompany Overview Empower is a visionary healthcare company committed to providing quality, affordable medication to millions of patients across the nation. We hold the distinguished position of being the largest 503A compounding pharmacy and FDA-registered 503B outsourcing facility in the country serving the functional medicine markets. What sets us apart...
-
Administrative Office Manager
7 days ago
Houston, Texas, United States Empower Pharmacy Full timeCompany Overview Empower is a visionary healthcare company committed to providing quality, affordable medication to millions of patients across the nation. We hold the distinguished position of being the largest 503A compounding pharmacy and FDA-registered 503B outsourcing facility in the country serving the functional medicine markets. What sets us apart...
-
Office Administrator
3 weeks ago
Houston, United States Barz Tax Full timeWe are seeking an experienced, highly organized, and detail-oriented Office Administrator to join our national tax firm. The Office Administrator will be responsible for managing day-to-day administrative operations, ensuring smooth functioning of the virtual office, and providing support to our clients and tax professionals. Key Responsibilities: -...
-
Office Administrator
2 weeks ago
Houston, United States G.B.C. Finance Full timeOffice Administrator **Duties**: ** Must be fluent in Spanish and English ** - Maintain and organize office files, documents, and records - Assist with office management tasks including ordering supplies, coordinating maintenance and repairs, and managing office equipment - Manage and supervise a team of administrative staff, providing guidance and support...
-
Administrative Office Manager
13 hours ago
Houston, United States Vigna Inc Full time*Requirements:* - S ong administrative assistance and exe tive admi - trativ - ssistance skill - Knowle - of office e - pment and abilit troublesh - issues - Effective c munication - lls, both verbal and written - Attention to d il and ability to multit k and prioritize tasks - Proficiency in Microsoft Office suite - Ability to work independently and...
-
Office Administrator
1 month ago
Houston, United States Burnett Specialists Full timeJob DescriptionJob DescriptionWe are seeking a highly organized and proactive Office Administrator for our commercial real estate company. This role involves managing office operations, supporting the team, and ensuring a smooth work environment.Key Responsibilities:Oversee daily office operations and maintain a clean, organized workspace.Manage office...
-
Office Administrator
3 weeks ago
Houston, United States Burnett Specialists Full timeJob DescriptionJob DescriptionWe are seeking a highly organized and proactive Office Administrator for our commercial real estate company. This role involves managing office operations, supporting the team, and ensuring a smooth work environment.Key Responsibilities:Oversee daily office operations and maintain a clean, organized workspace.Manage office...
-
Office Administrator
2 weeks ago
Houston, United States Southern Heat Exchanger Corporation Full timeJob Summary: **Duties**: - Manage office supplies and equipment, ensuring availability and functionality - Coordinate and schedule appointments, meetings, and events - Maintain office filing systems and databases - Assist in preparing reports, presentations, and data - Support staff with administrative tasks as needed **Experience**: - Proven experience...
-
Office Administrator
2 weeks ago
Houston, United States OMAC USA Inc. Full timeOMAC USA INC. Houston, 77040 Full Time - Salary - Full paid benefits JOB SUMMARY: OMAC is a globally known online sales - digital marketing based auto accessories distributor has branches in Europe, Asia and USA. We are seeking a highly motivated, positive and responsible team member for our Administrative Office positions in Houston TEXAS Branch. The...
-
Office Administrator
2 weeks ago
Houston, United States OMAC USA Inc. Full timeOMAC USA INC. Houston, 77040 Full Time - Salary - Full paid benefits JOB SUMMARY: OMAC is a globally known online sales - digital marketing based auto accessories distributor has branches in Europe, Asia and USA. We are seeking a highly motivated, positive and responsible team member for our Administrative Office positions in Houston TEXAS Branch. The...
-
Office Administrator
3 weeks ago
Houston, United States Carlton Staffing Services Full timeEnvironmental Waste Management Company in Pasadena, TX area is currently hiring an experienced Office Administrator to join their team! In this role, the Office Administrator will be responsible for completing administrative tasks for the Director of HR, as well as supporting the overall operations of the office. Tasks will include answering phones,...
