Front Desk Receptionist

2 weeks ago

Chandler, United States McCarthy Building Co Full time

McCarthy Building Companies, Inc. is looking for a full-time Front Desk Receptionist position in Chandler, AZ. The position is responsible for greeting guests and directing visitor traffic in a friendly and positive manner. In addition, the Receptionist is responsible for various administrative tasks and office support.

**Key Responsibilities & Qualifications**

**Front Desk Responsibilities**:

- Welcome, greet, and provide directions for visitors, guests, and partners
- Maintain the appearance of the front desk and lobby
- Maintain awareness of groups and events utilizing the facility
- Coordinate with building administrative team to look ahead and anticipate building visitors/needs
- Answer/direct incoming calls
- Manage Teams Calling phone system for facility
- Receive and distribute incoming mail and packages (physically and digitally)
- Create and maintain filing and mail distribution system
- Maintain packing/mailing supplies and assist office staff in sending outgoing mail through various vendors (USPS, UPS, etc.)
- Maintain shared office machines, schedule maintenance as needed
- Process facility related invoices in coordination with Executive Assistant
- Process the ICWC administration purchasing card logs and expense allocations
- Coordinate with office clerk to maintain office supplies
- Participate as part of the building administrative team to execute engagement events and culture building activities
- Manage monthly birthday celebrations
- Provide onboarding support for new partners (greet and connect with manager, process i9’s, provide building related information, etc.)
- Assist with beverage and snack stocking as directed

**Qualifications**:

- Must have 4+ years clerical/administrative experience.
- Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Outlook, Word, and Excel) typing 50+WPM.
- Must be able to work in a fast-paced office environment, able to multitask, meet critical deadlines with eye for accuracy and attention to details.
- Ability to communicate effectively and professionally.
- Ability to work with all levels of project staff and organization.
- Ability to speak Spanish is highly desired but not required.

McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.

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