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Grant Accounting Specialist

2 months ago

Concord, United States New Hampshire Judicial Branch Full time

Work involves the independent maintenance of a set of moderately complex and confidential accounting records.

The Grant Accounting Specialist reports to the Strategic Funding Initiatives Manager in the Office of Strategic Funding Initiatives at the Administrative Office of the Courts and has no supervisory responsibility.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job
- related tasks other than those specifically presented in this description.
- Reviews the accuracy for proper approvals, and processes payment of all bills for grants; ensures proper documentation is stored as set by established record retention policy and grant requirements.
- Communicates with employees and vendors in regards to payment questions; processes invoices to critical vendors, requesting special handling of payments to meet operational and grant requirements. Ensures transactions are compliant with policies, procedures, and business practices.
- Performs internal audit procedures on all transactions and documents being processed prior to release of information to the state system. Reconciles internal grant records, to the state accounting system.
- Provides support in updating grant budgets and grant worksheets as needed to confirm costs are accurate and allocable to the grant.
- Update grant match calculations as needed.
- Submits approved reports and requests approved grant drawdowns.
- Completes special projects and cost analysis studies as requested by the Strategic Funding Initiatives Manager.
- Participates in preparing monthly, quarterly and annual grant reports.
- Performs related work as required.

FISCAL RESPONSIBILITY

This section describes the accountability and participation if any, as it relates to the fiscal accountability within department or assigned area(s) of responsibility.
- Position has significant fiscal responsibility. May be responsible for the billing, collection and/or accounting of funds.

MINIMUM ENTRANCE QUALIFICATIONS

Education and Experience
- Graduation from high school or GED required, with college or post-secondary course work in bookkeeping and accounting preferred.
- Two (2) years’ experience working with bookkeeping and/or accounting functions required.
- Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities.

Licenses or Certifications
- Valid driver’s license.

OTHER JOB REQUIREMENTS
- Successful completion of a background check, including a criminal records check and motor vehicle records check.

PREFERRED QUALIFICATIONS
- None

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledgeable in:

- Principles, methods, and practices of bookkeeping, payroll and accounting.
- Basic knowledge of state and federal Grants or ability to learn.
- Office procedures, including the flow of monies from the grants to the Administrative Office of the Courts to the state accounting system.
- Modern office practices and procedures.
- Budget processing, coding, and posting transactions.

Skilled in:

- Data gathering and compilation.
- Preparing and maintaining Excel spreadsheets.
- Attention to detail.

Ability to:

- Use all office equipment.
- Perform accounting functions on multiple computer systems.
- Perform computer functions, particularly spreadsheet analysis.
- Interpret financial information and use analytical skills to reconcile discrepancies.
- Communicate orally and in writing with the courts for problem resolution.
- Perform detailed work and make mathematical calculations rapidly and accurately.
- Meet schedules and deadlines of the work.
- Work under pressure in a changing work environment with multiple tasks and grant program demands.
- Perform a variety of duties, often changing from one task to another of a different nature.
- Establish and maintain effective and cooperative working relationships with associates and representatives of other federal and state departments, courts and the general public.
- Follow oral and written instructions.

**Job Type**: Part-time

Pay: $23.16 - $33.99 per hour

Expected hours: No more than 25 per week

**Benefits**:

- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Paid sick time
- Paid time off
- Retirement plan

Schedule:

- Day shift

People with a criminal record are encouraged to apply

**Experience**:

- QuickBooks: 1 year (preferred)

Ability to Commute:

- Concord, NH 03301 (preferred)

Ability to Relocate:

- Concord, NH 03301: Relocate before starting work (required)

Work Location: Hybrid remote in Concord, NH 03301