Facilities Manager

2 weeks ago

Tucson, United States State of Arizona Full time

ARIZONA HISTORICAL SOCIETY
- The Arizona Historical Society is a nonprofit organization and state agency established in 1864. AHS connects people through the power of Arizona’s history. AHS collects, preserves, and tells the story of Arizona’s past through museum exhibitions, libraries and archives, historic sites, educational programs, and the Journal of Arizona History. AHS seeks to be the driving force strengthening Arizona’s communities by promoting history through leadership, partnership, and scholarship._

**Facilities Manager**

**Job Location**:
949 East 2nd Street

Tucson, Arizona, 85719

**Posting Details**:
Hourly Rate: $27.00

Grade: 21

This position will remain open until filled

**Job Summary**:
The Facilities Manager operates under mínimal direction and is responsible for work of considerable difficulty in planning and administering IT, phones, repairs and maintenance, Capital improvement plan (CIP), Building Renewal projects, new construction, modification and maintenance, and emergency response plans for all of the AHS properties.
- This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures._

**Job Duties**:

- Plans and administers the short and long-range AHS facilities needs; establishes priorities for facilities projects in terms of the overall objectives of the agency; establishes and prioritizes information technology, communications, emergency services, building repairs and maintenance; develops short and long-term capital improvement plans and recommends budgets for facilities needs
- Supervise staff and vendors responsible for building maintenance, security, janitor service, and grounds maintenance for all of the AHS locations including training, mentoring, performance, and contractual compliance
- In coordination with agency accounting staff, implements sound cost control and accounting procedures; follows procurement rules in accordance with state mandates; learns or has knowledge of existing state work order system, project management system, and OSHA mandates
- Agency liaison with Building and Property Committee; prepares regular and special reports relating to the activities of the facilities for ADOA, State Board, Committees, and as requested by Administrative staff and various stakeholders
- Administers all phases of construction of new buildings and modification of existing buildings, including preparing or approving specifications and designs, obtaining bids and letting contracts, and monitoring construction to ensure that it conforms to specifications, relevant ordinances, and codes
- Attends additional state-mandated training and additional training as required to succeed in this position

**Knowledge, Skills & Abilities (KSAs)**:
**Knowledge**:

- Principles and practices of architecture, construction engineering, and maintenance of buildings; budget and capital investment expenditure planning; the principles of accounting and cost control; department organization and functions; Info Technology as it relates to phones switches, routers, etc
- Federal, State, and local statutes relating to construction and maintenance of buildings

**Skills**:

- Oral and written communication
- Dealing with the public

**Abilities**:

- Plan, organize, coordinate and supervise
- Develop policies and procedures
- Work with various departments and stakeholders
- Prioritize workload

**Selective Preference(s)**:

- Bachelor's degree from an accredited college or university with a major in information technologies, architecture, civil, mechanical, structural, or related engineering, and five years of experience in plant and property administration, project management, or information technologies

**Pre-Employment Requirements**:

- Position requires statewide travel to include some overnight stays, and must be able to obtain a valid Arizona driver's license
- _This position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: _Driver’s License Requirements._

**Benefits**:
**The State of Arizona offers a comprehensive benefits package to include**:

- Sick leave
- Retirement plan
- Health and dental insurance
- Vacation with 10 paid holidays per year
- Life insurance and long-term disability insurance
- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

**Retirement**:

- Positions in this classification participate in the Arizona State Retirement System (ASRS)
- Please note, enrollment eligibility will become effective after 27 weeks of employment

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