Art Museum Registrar

2 weeks ago

Sacramento, United States City of Sacramento Full time

**THE POSITION**:
The Art Museum Registrar provides for the safekeeping and responsible management of the Crocker Art Museum’s permanent collection and any works of art loaned to the Museum. The Art Museum Registrar maintains inventory and records systems and oversees storage of the collection, making sure the collection is safe and accessible. The Art Museum Registrar also manages the logistics of crating, shipping, and insuring works of art coming to and going from the Museum.

Under direction to perform professional work providing for the safekeeping and responsible management of the art collection of the Crocker Art Museum and for any art works loaned to the museum. The specific aspects of care are outlined in the museum’s Collection Management Policy.

**SUPERVISION RECEIVED AND EXERCISED**

General supervision is provided by the Art Museum Director or higher-level management position. Responsibilities may include direct and indirect supervision of lower-level personnel.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- Accession and catalog new items insuring that all documents are properly processed.
- Maintain detailed inventory and historical files of each item in the collections, including card catalog and photograph file.
- Develop and maintain record systems to identify and locate art works that belong to the museum.
- Oversee storage of the collection to ensure that it is safe and accessible.
- Implement a 5-year inventory cycle as stipulated by the museum’s Collection Management Policy.
- Serve as risk manager for the art collection and administer the museum’s fine arts policy.
- Oversee computerized collection management system.
- Assess conservation proposals with the curators; identify conservation resources.
- Maintain statistics that relate to the collection.
- With curators, assess loan requests for art works in the museum’s collection.
- Implement deaccession policy including determining objects’ legal status, tracking the deaccession process and coordinating the disposal of deaccessioned objects.
- Generate and maintain all documentation pertaining to incoming and outgoing loans including exhibition contracts, loan agreements, receipts, shipping documents, and condition reports.
- Arrange for appropriate shipping and crating for incoming and outgoing loans.
- Oversee insurance arrangements for all incoming and outgoing loans.
- Oversee rights and reproductions functions, including evaluating and responding to orders for images according to pre
- established policies and fee structures.
- Train, supervise, evaluate, and discipline lower-level personnel.
- Maintain or supervise maintenance of holding and processing areas (cleaning, dusting, etc.).
- Write reports and correspondence.
- Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

**QUALIFICATIONS**:
**Knowledge of**:

- Museum collections management practices, specifically art museum and registration practices.
- Registration, classification, and cataloging systems and accessioning methods.
- Museum ethics.
- Principles of art conservation.
- Museum standards and techniques for shipping art works.
- Copyright law and current art museum rights and reproduction practices.
- Collection management software.
- Museum environmental standards and security practices.
- Principles of supervision, training, performance evaluation, and discipline.

**Ability to**:

- Set up and maintain detailed record keeping systems.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Communicate effectively, orally and in writing.
- Work on numerous projects simultaneously and prioritize multiple and long term projects.
- Safely handle art works in a variety of media.
- Examine works of art for physical damage and/or defects.
- Supervise, train, evaluate, and discipline subordinates.

**EXPERIENCE AND EDUCATION**

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
**Experience**:
Three years (preferably art) museum experience. Familiarity with collections computerization systems is desirable.
**Education**:
A Bachelor's Degree from an accredited college or university with major work in art history, museum studies, or a closely related field. A Master's Degree is desirable.
** PROOF OF EDUCATION**

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. **Evaluation of education records will be due at time of appointment.**

**PROBATIONARY PERIOD**:
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

**THE SELECTION PROCEDURE**:- If applicants do not list current and/or past job-related experience in the duties area of the "W

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