Staff Assistant

2 weeks ago


Vallejo, United States Kaiser Permanente Full time

**Job Summary**:
Under direct to moderate supervision, provides administrative support to a manager. Performs routine administrative duties that have set procedures or precedents. Works with individuals with the group or department and occasionally with contacts outside the organization.

**Essential Responsibilities**:

- Arranges meetings, including securing the rooms, equipment and presentation materials; coordinates all logistics so that meetings run smoothly.
- Organizes and maintains confidential files with judgment and tact.
- Maintains managers calendar and does other calendar-related tasks as needed.
- Helps on-board new employees.
- Files expense reports.
- Maintains and corrects timecards.
- Collects information or data and performs data input to maintain established databases.
- Creates basic spreadsheets and performs basic data analysis.
- Submits and tracks EVS/Engineering/Facilities needs.
- Orders office and/or medical supplies.
- Performs other related duties as assigned.

Grade 300

**Basic Qualifications**:
Experience
- Minimum two (2) years experience performing administrative support functions.

Education
- High School Diploma or General Education Development (GED) required.

License, Certification, Registration
- N/A

**Additional Requirements**:

- Excellent customer service skills.
- Excellent oral and written communication skills.
- Intermediate level proficiency with Microsoft Word and basic proficiency with Microsoft Excel.
- Must be able to work in a Labor/Management Partnership environment.

**Preferred Qualifications**:

- Bachelors degree preferred.

PrimaryLocation : California,Vallejo,Vallejo Hospital Tower

HoursPerWeek : 1

Shift : Day

Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun; Variable

WorkingHoursStart : 07:30 AM

WorkingHoursEnd : 04:00 PM

Job Schedule : Call-in/On-Call

Job Type : Standard

Employee Status : Regular

Employee Group/Union Affiliation : A01|SEIU|United Healthworkers

Job Level : Individual Contributor

Job Category : Administrative & Support Services

Department : Vallejo KFRC - UR-Discharge Planning - 0201

Travel : No


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