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Staff Assistant
2 weeks ago
**Job Summary**:
Under direct to moderate supervision, provides administrative support to a manager. Performs routine administrative duties that have set procedures or precedents. Works with individuals with the group or department and occasionally with contacts outside the organization.
**Essential Responsibilities**:
- Arranges meetings, including securing the rooms, equipment and presentation materials; coordinates all logistics so that meetings run smoothly.
- Organizes and maintains confidential files with judgment and tact.
- Maintains managers calendar and does other calendar-related tasks as needed.
- Helps on-board new employees.
- Files expense reports.
- Maintains and corrects timecards.
- Collects information or data and performs data input to maintain established databases.
- Creates basic spreadsheets and performs basic data analysis.
- Submits and tracks EVS/Engineering/Facilities needs.
- Orders office and/or medical supplies.
- Performs other related duties as assigned.
Grade 300
**Basic Qualifications**:
Experience
- Minimum two (2) years experience performing administrative support functions.
Education
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A
**Additional Requirements**:
- Excellent customer service skills.
- Excellent oral and written communication skills.
- Intermediate level proficiency with Microsoft Word and basic proficiency with Microsoft Excel.
- Must be able to work in a Labor/Management Partnership environment.
**Preferred Qualifications**:
- Bachelors degree preferred.
PrimaryLocation : California,Vallejo,Vallejo Hospital Tower
HoursPerWeek : 1
Shift : Day
Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun; Variable
WorkingHoursStart : 07:30 AM
WorkingHoursEnd : 04:00 PM
Job Schedule : Call-in/On-Call
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : A01|SEIU|United Healthworkers
Job Level : Individual Contributor
Job Category : Administrative & Support Services
Department : Vallejo KFRC - UR-Discharge Planning - 0201
Travel : No
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