Administrative Specialist 1

3 weeks ago

Albany, United States People With Developmental Disabilities, Office for Full time

**Minimum Qualifications**

NON-COMPETITIVE MINIMUM QUALIFICATIONS:
Administrative Specialist Trainee 1: A bachelor's or higher degree.
Administrative Specialist Trainee 2: A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
- A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Administrative Specialist 1: A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.
- A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

COMPETITIVE MINIMUM QUALIFICATIONS:

REASSIGNMENT QUALIFICATIONS:
Current Office for People with Developmental Disabilities employees with one year of permanent, contingent permanent, or 55 B/C service as an Administrative Specialist 1. If you have less than one year, you must be currently reachable on the eligible list.

TRANSFER QUALIFICATIONS:

55 B/C QUALIFICATIONS:

- Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement.
- Meet the applicable mínimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)

Preferred Qualifications:

- Proficient in various software programs including but not limited to Microsoft Office, including WebEx, TEAMS, SharePoint, and Visio.
- Knowledge regarding OPWDD

handle multiple priorities.

**Duties Description**

The Administrative Specialist 1 will support several major initiatives of the State Operations Division, particularly related to tracking and monitoring of staffing, training compliance, Medicaid Compliance, clinical project management, policy/administrative memoranda, progress toward division work plans. etc. Serves as a liaison between assigned leaders and internal/external partners including individuals and families and other stakeholders who interface with the office. Determines appropriate action and/or follow up, serving as a representative for Division senior management with the ability to carry out appropriate verbal, written and face-to-face communications with, and on behalf of, those individuals.
Responsibilities include but are not limited to the following:

- Manage scheduling of meetings, phone calls, correspondence and filing, among other clerical support functions, to directly support and assist the Deputy Commissioner of State Operations.
- Assist with organization of various stakeholder meetings and interdivisional work groups, webinars, etc. comprised of Service Delivery Regional Offices, State Operations & Statewide Services, and other divisions of the agency.
- Assist with tracking tasks related to the implementation of State Operations Office division goals.
- Serve as liaison with Human Resources, tracking State Operations Office staffing requests, ensuring appropriate staff resources are obtained in a timely manner and that staffing, performance evaluations, training and other items are tracked.
- Monitor progress of various initiatives in the division of State Operations and conduct follow-up activities as necessary to ensure that targets are met.
- Collect, organize and analyze data related to various initiatives of the office as provided by Central Office and State Operations.
- Plan and organize the logistics for statewide meetings and other functions related to the Division of State Operations.
- Evaluate office technology needs and manage telephone and telecommunication systems for the office.
- Provide support as necessary to the Associate Commissioner, Directors and Deputy Directors or other management staff of the division.
- Ensure overall management of communication, phone coverage and timely follow up on issues for the State Operations Office and interface as necessary with regional office (Central Office location).
- Works directly with the Executive Deputy Commissioner and Commissioner's Office in organizing / arranging /responding to internal and external providers / organizing and reviewing materials to send to the Executive Chamber
- Plan/Organize/Prepare (or assist with) agenda materials for statewide meetings of the entire Division of State Operations including all Regional Office, and State Operations & Statewide Services Office Directors and State Operations Directors and Deputy Directors on Monthly and Bi-Weekly meetings.
- May supervise other clerical staff, which may include but is not limited to the following duties:

- Interview and hire office clerical staff; Assign work to clerical staff who perform keyboard

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