Assistant Programcoordinator I

3 weeks ago


Brooklyn, United States Heartshare Human Services Of New York Full time

Reports to: Program coordinator (in absence of program coordinator reports to director

Of intake and day or employment services)

Supervises:
Day service supervisors

SR DSPs

DSPs

Nursing

**Job Description**:
The Assistant Day Services Program Coordinator is responsible as assigned by the program coordinator for the overall operation of the Day Services Program, including: ensuring appropriate center
- and community-based activities/training for program participants; ensuring the hiring of qualified staff and the subsequent effective and consistent supervision/ training of staff; ensuring that the program’s physical plant is well-maintained and safe for program participants at all times; and ensuring that the program is in compliance with all OPWDD regulations and standards, as well as all HeartShare standards, at all times as assigned by the program coordinator. Assistant program coordinator will when the program coordinator is absent assume all responsibilities for the program.
- Anytime a coordinator will be out for an extended period of time (not counting vacations etc.) Administration will assist the program with workflow and support).

**Responsibilities**:
Under the supervision of the program coordinator, the Assistant Day Services Program Coordinator will:
Service Delivery & Support

1. In conjunction with the program coordinator, provide continuous onsite direction and oversight of the Day Services Program.

2. Ensure that the services provided are of high quality and meet the diverse physical, social, developmental, and community inclusion needs of all program participants. Monitor and facilitate the inclusion of Program Participants in their community.

3. With the program coordinator ensure that there is adequate protection of each program participant’s health, safety, comfort, well-being, and civil, human and legal rights.

4. As assigned by the program coordinator - that the program’s physical plant is clean and well-maintained at all times. Work with appropriate personnel within HeartShare, as well as the building’s landlord and outside vendors, to promptly handle physical plant issues.

5. As assigned by the program coordinator, ensure that program vehicles are well-maintained and properly/safely used by staff. Ensure that all vehicle registrations and inspections are current.

6. Have a current table of organization that clearly delineates lines of authority and responsibility for program administration and oversight when the Program Coordinator and/or Assistant Program Coordinator is absent.

7. Adhere to and maintain Policies & Procedures governing the day-to-day operation of the Day Services Program, including admission and discharge procedures.

8. Along with the program coordinator, ensure the smooth and effective functioning of the Program Planning Team process throughout the Day Services Program.

9. In conjunction with the program coordinator and as assigned, ensure all Heartshare policies for billing, attendance, monthlies, Pcare and precision care guidelines are followed by staff and oversees and ensures these are completed during the required time frame.

10. In conjunction and as assigned by the program coordinator, ensure all documentation for behavior, fire safety, vehicle logs and OPWDD requirements including Pcare are completed, and reports are sent on time.

11. Ensures with the program coordinator the QA plan that has been developed for that site if followed.

12. Assists program coordinator in Responding and completing all follow up for Incidents and occurrences within the required time frame

13. Assist the program coordinator in Responding and completing all audit citations for both OPWDD and Heartshare within the given time frame

Fiscal responsibilities

14. Assist the program coordinator on overseeing the maintenance of all internal fiscal systems, including petty cash and inventory control

15. In conjunction with the program coordinator assist in ensuring program is operating at full budgeted capacity in terms of individual’s enrolled and attending the program. Follows up with coordinator of intake and admissions as needed.

Staff hiring, Supervision and Training

16. Participate in the interviewing and hiring as assigned by program coordinator, all program staff. Ensure that all initial in-service orientation and training takes place in the required time period

17. As assigned by coordinator, conduct regular observations of group rooms and lunchtime meals, as well as periodic observation of community inclusion activities.

18. With the program coordinator and as assigned, ensure that a comprehensive program of in-service trainings and all required OPWDD and Heartshare trainings are competed and current for all staff.

19. As assigned ensure that appropriate staff supervision occurs on a regular basis and that annual staff performance evaluations for the Day Services Program are completed and uploaded to sales force and or submitted to Human Resource


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