Billing Coordinator

3 weeks ago

Melville, United States Gilbert Displays Full time

**GILBERT**, located in Melville, NY, is an established custom trade show exhibit and commercial interiors company. We are a fast-paced, results-oriented company with a fun, casual and dynamic culture generating high standards of quality. As a company providing critical products and services to some of the biggest brands in the world, we rely on the excellence of every member of our staff.
- Ensures timely, accurate and complete billing of various revenue lines. This includes invoicing of various complexities of invoices from systems and departments
- Identify problems, determine solutions, prioritize workload, and knows when seek guidance
- Ensure billing is performed timely and provided to customers.
- Checks customer files in accordance with established procedures. Produces timely client specific invoices for products and services within tight ‘days to invoice’ timeframes that are compliant with our metrics /productivity standards.
- Reports and analyzes customer contracts to make sure we are billing in compliance with legal documentation.
- Bills and routes invoice drafts working with sales and operations to ensure that the invoice draft is accurate and confirmed/approved. Submits invoices to many different portals for payment and follows up with customer and or account team. Tracks customer portal PO’s then advises sales if changes are needed.
- Interfaces with show site personnel, sales, clients, vendors, operations, and other internal colleagues to compile accurate billing records and effectively solicit timely information for billing processing and completeness.
- Works with AR and Credit and Collections Departments to reconcile the clients’ Accounts Receivable.
- Gathering and analyzing billing discrepancies and interpreting
- Assists with setting up customer accounts within ERP
- Creates, maintains, and ensures full record keeping of client/exhibitor billing and customer data are accurate and secure per Company policy.
- For void and reissue, ensures the revised invoices are prepared consistent with all invoicing standards, aligns to the AR balances, and are re-issued with specific instructions on their use to the requestors.

**REQUIREMENTS**:

- 5 years previous billing and reporting experience
- Experience communicating with senior leaders within multiple departments
- College Degree preferred,
- Advanced knowledge of Excel
- ERP experience
- Experience in construction and project accounting is highly desirable.

Pay: $43,727.84 - $72,661.48 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Experience level:

- 3 years

Schedule:

- 8 hour shift
- Day shift

Work Location: In person

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