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Procurement Analyst

4 weeks ago

Chicago, United States Carole Robertson Center for Learning Full time

**Procurement Analyst**

Reports to: Sr. Director of Operations

**Position Summary**

The Procurement Analyst is responsible for evaluating vendors, negotiating contracts, and ensuring the cost-effective purchase of necessary products and services supporting the Center, in compliance with internal policies and funder requirements. The Analyst will be responsible for maximizing the use of the expense and invoice management system (SAP Concur), working closely with the Fiscal team to design procedures that make full use of the functionality and reporting. The Analyst will seek opportunities to work with community-based and MWBE vendors.

**Responsibilities**
- Analyzing data to estimate the cost, quality, and delivery time of products and services
- Reviewing procurement needs from the sites and departments and making recommendations
- Negotiating contracts with suppliers to obtain the best price and delivery schedule
- Identifying potential suppliers and establishing relationships with them
- Utilizing software systems to manage procurement processes
- Manage the RFQ (Request for Quotation) process, analyze proposals, and make recommendations for supplier selection.
- Monitor supplier performance, ensure timely delivery of products and services, and address any issues or discrepancies that may arise.
- Continuously optimize purchasing processes to improve efficiency and cost-effectiveness.
- Proposing changes to improve procurement processes and reduce costs
- Design and maintain system features that ensure proper oversight and review of expenses, while minimizing duplicate data entry
- Ensure proper linkages between expense management system and financial systems
- Preparing and presenting reports to management
- Collaborate closely with Fiscal department to ensure streamlined processes
- Ensure compliance with the Center’s fiscal policies and funder requirements related to sourcing and purchasing
- May be responsible for inputting invoices, purchase orders, check requests

Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, or equivalent experience
- 3 - 5 years’ work experience as a Procurement / Sourcing Analyst, or another relevant role
- Project management skills to oversee the procurement process from start to finish, ensuring timelines and budgets are adhered to
- Analytical skills to critically evaluate supplier proposals and make decisions that best serve the company’s interests.
- Strong technical skills, experience with SAP Concur expense management or similar system
- Strong working knowledge of sourcing and procurement techniques
- Talent in negotiations and networking to ensure company secures the best deals with suppliers
- Aptitude in decision-making and working with numbers
- Experience in collecting and analyzing data with the ability to interpret data and make informed decisions.
- Problem-solving skills to swiftly identify and resolve any issues that may arise during the procurement process.
- Attention to detail to accurately track and record procurement transactions and to ensure compliance with procurement policies and regulations.
- Strong communication and interpersonal skills to work effectively with internal stakeholders (eg, Site Directors, Facilities staff, etc.) and suppliers.
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities effectively.

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