Document Control Specialist

2 weeks ago

Springfield, United States Volkert Inc Full time

Are we the road to your future?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities.

We are currently searching for an experienced **Document Specialist **to support our** Mid Atlantic Region **located in** Springfield, VA**.

**What you’ll be doing**:

- Managing the flow of documents between internal and external partners and contractors for assigned projects
- Creating notices, agreements, deeds, letters and other documents as required
- Reviewing internal documents for accuracy prior to submission to clients
- Entering data in Project Database
- Managing schedules, reports & deliverables from subcontractors
- Documenting pertinent project activities in order to maintain accurate records
- Implementing QC/QA procedures and documentation as directed by senior staff
- Overseeing project files to maintain consistency and compliance with regulatory requirements

**What you need to have**:

- High School Diploma or equivalent
- Communication Skills: Must have above average oral and written language skills. Conveys information clearly and effectively through formal and informal documents.
- Organizational Skills: Strong organization and prioritization skills to handle changing tasks and priorities.
- Computer Skills: Ability to use computer and other basic office equipment. Ability to use word processing and spreadsheet software for work involving setting up and using spreadsheets, data entry, do basic formatting, including the ability to type quickly and accurately. Commonly used packages include Word, Excel, PowerPoint, Internet, Outlook, Adobe and other owner furnished software programs.
- Confidentiality: High degree of professional judgment; ability to generate trust and retain confidentiality.
- Strong in time management and organization skills
- Characteristics of a successful Volkert team member:

- Be a brand ambassador for the company who engages in diversity and inclusion,
- Be self-motivated to meet individual goals and maintain accountability in a team environment
- Exercise initiative and independent judgement in the solution of work problems
- Be able to communicate effectively
- verbal and written
- Be able to multi-task in a team environment

**Volkert Perks**:

- Competitive compensation
- Flexibility and a positive work/life balance
- Challenging and innovative projects
- Employee referral program
- Professional development
- Employee Stock Ownership Plan (ESOP)
- 401(k) retirement savings plan + employer matching
- Paid Time Off (PTO) and holidays
- Medical, Dental, & Vision
- Employer-Paid Life/AD&D insurance
- Employer-Paid short-term disability and long-term disability
- Wellness incentives
- Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.
- “_For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference_.”_
- Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.

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