Billing Specialist

**Class Definition**:
**GENERAL STATEMENT OF DUTIES**:To pre-audit documents and/or computer files in connection with requisitions, vendor payments, purchase orders, miscellaneous encumbrances, adjustment vouchers, employee travel vouchers and imprest reimbursement vouchers in order to determine their accuracy and compliance with federal regulations, state policies and procedures; to preaudit and/or post financial information to an integrated financial system, after first determining the accuracy and appropriateness of data; to review various business processes used by department for effectiveness, economy, efficiency and compliance with federal and state laws, policies and procedures, as well as internal policies and procedures; to provide various services to the department and act as a liaison between the department and other state agencies, vendors, etc.; to facilitate the processing of financial data, as needed; and to do related work as required.

**SUPERVISION RECEIVED**: Works under the general supervision of a superior from whom assignments are received in outline form; work is reviewed for conformance with federal and state laws and rules, as well as, department policies.

**SUPERVISION EXERCISED**:May supervise subordinates assigned to assist.

**Illustrative Examples of Work Performed**:

- To pre-audit documents and/or computer files in connection with requisitions, vendor payments, purchase orders, miscellaneous encumbrances, adjustment vouchers in order to determine their accuracy and compliance with state policies, procedures, and proprietary prior payment; to preaudit and/or post financial information to an integrated financial system, after first determining the accuracy and appropriateness of data; to review various business processes used by department sections for effectiveness, economy, efficiency and compliance with federal and state laws, policies and procedures, as well as internal policies and procedures’ to provide various services to the department, and act as a liaison between the department and other state agencies, vendors, etc.; to facilitate the processing of financial data, as needed.
- To assure the legality, accuracy, and propriety of department financial transactions by verifying their conformance to federal and state laws, personnel rules, contractual agreements, administrative regulations, and department policies and procedures.
- To review various business practices utilized by department sections for economy and efficiency, and for compliance with federal and state laws, policies, and procedures, as well as department policies and procedures.
- To provide technical advice and instruction to various employees concerning the proper processing of requisitions and various financial documents.
- To operate computer hardware and software in order to process various payments through web-centric and/or personal computer-based systems, and to utilize personal computer-based software (including spreadsheets) and data systems for analyzing various documents and records.
- To enter, review, audit and correct financial data and update computer system accordingly.
- To assign, batch and document numbers to various payment vouchers, receipt vouchers, adjustment vouchers, purchase orders, requisitions, and miscellaneous encumbrances, allowing documents to be entered correctly into the department’s accounting system.
- To review financial documents as to accuracy and appropriateness, as well as to prepare adjustment vouchers to correct documents, if necessary, prior to entering into department’s integrated financial systems.
- To process transactions either through hard copy documents, on-line electronic vouchers, or any other remedies source that may be utilized.
- To send invoices to customers for miscellaneous account receivables, and to follow up with these individuals/organizations to secure/insure payment.
- To preaudit and/or post audit various types of payments and/or reimbursements to department employees.
- To do related work as required.

**Required Qualifications for Appointment**:
**EDUCATION AND EXPERIENCE**:
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

**Supplemental Information**:

- The Billing Specialist will work under the direction of the Administrator of Healthcare Services; assignments include pre-auditing invoices, drafting contracts and amendments, tracking vendor spending, maintaining accurate records, communicating with vendors, and other support services needed for the effective management of contracts within Healthcare Services._