Purchasing Coordinator

2 weeks ago

Houston, United States Harris County Full time

**Position Description**:
**About Harris County **Purchasing Department**:

- Accountability, Ethics, Impartiality, Professionalism, Service, Transparency
- The Purchasing Department is created for the purpose of providing a "checks and balances" system for expenditure of public funds. The Purchasing Department strives to maintain consistent and open communication with the vendor community and the various supported County departments and agencies.
- Every effort is made to operate in an efficient and economical manner consistent with existing laws and sound business practices.

**What you will do at **Harris County Purchasing Department**:

- The Purchasing Coordinator must be knowledgeable of all phases of the Harris County purchasing process and be able to communicate and coordinate with departments, vendors, and other Purchasing Department personnel. The Purchasing Coordinator supports multiple Buyers, Senior Buyers and/or Contracts Administrators.
**Essential Functions and Duties**:

- Prepare documents supporting the purchasing process including, but not limited to:

- Bid/Request for Proposals (RFP)/Request for Qualifications (RFQ) specifications
- Correspondence (agenda items) to Harris County Commissioners Court, the Harris County Hospital District Board of Managers, or other governing bodies
- Correspondence to end-user departments and vendors
- Spreadsheets tabulating vendor responses to bids, RFPs, RFOs, or RFQs
- Proofread documents for accuracy
- Process project-related bond and insurance documents
- Perform data entry within multiple purchasing systems to update project information
- Scan and index documents into the purchasing records management system on a timely basis
- Communicate project information to end users, vendors, and the general public as needed
- Distribute agenda items to departments and vendors
- Open bids and responses to RFPs and RFQs on a rotating basis with other Purchasing Coordinators
- Prepare hardcopy packages of advertised bids, RFPs, and RFQs for advertised projects
- Process purchase orders as requested
- Backup other Purchasing Coordinators
- Other duties assigned by supervisor

**Harris County is an Equal Opportunity Employer**-
**Requirements**:

- All applicants must register and take the **HRRM Clerical Skills Test** and **score a minimum of 80% with a typing speed of 50 wpm and 90% accuracy.**
- Please see testing instructions in the General Information section below.**Education & Experience**:

- High School Diploma or GED Equivalent from an accredited educational institution
- Minimum one (1) year of advanced studies **with**:

- Two (2) years of general business experience

**OR**:

- High School Diploma or GED
- Two (2) years of purchasing related experience **with**:

- Two (2) years of general business experience

**Additional Requirements**:

- A minimum clerical aptitude score of **80%** and a typing speed of **50 w.p.m**. with **90%** accuracy.

**Knowledge Skills, and Abilities**:

- Ability to communicate well with varied levels within the business community, both verbally and in writing
- Word processing experience
- Ability to collect, organize, analyze, and interpret numerical data
- Must have excellent math and research skills
- Ability to create and operate Microsoft Excel spreadsheets
- Working proficiency in Microsoft PowerPoint

**General Information**:

- Register Online for the **HRRM Clerical Skills Test **using the following link:- Click the above link to the HRRM Clerical Skills Test registration page
- Click on "Apply" to submit your request for testing
- You will have **no more than 5 calendar days** to access and complete testing
- The test may be taken once every 30 days
- Most recent test scores are retained for up to 6 months

**Position Type, Hours and Salary**:
- Regular | Full-Time-
- Monday - Friday from 8 am to 5 pm | 40 hours per week-
- Occasional weekends, holidays, and overtime may be required based on the specific needs and demands of the department.**Reporting Relationships**:
- Reports To Position: Assistant Purchasing Agent - Strategic Purchasing
- Supervises Positions: Category Manager, Vendor Manager, Department Engagement Manager**Physical Demands and Environmental Exposure**:

- _ The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:_
- This position is based in an office environment, where the use of standard office equipment such as computers, phones, scanners, and filing cabinets is routine.
- The physical demands associated with this job are mínimal, with occasional lifting and moving of objects weighing up to 10 pounds.
- The role is predominantly sedentary, involving mainly sitting with occasional standing and walking.

**Employment may be contingent on passing a drug screen and meeting other s

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