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Construction Office Manager

4 months ago

Plymouth, United States Archia Homes Full time

**About us**

We are a design-build firm, and our goal is to create beautiful, luxury custom homes that our clients will love. We strive for a relaxed and joyful work environment where all team members can collaborate and feel valued, and for our clients to be happy and fully satisfied with the final product.

Our work environment includes:

- An office dog named Olive (if you have a dog we can discuss possibility of bringing him/her to work as well)
- Work-from-home days (hybrid schedule)
- Growth opportunities
- Casual work attire
- Some visits to job sites (Marshfield, Duxbury, Plymouth, Dover area)
- Flexible working hours
- Safe work environment
- On-the-job training
- Food often provided

**Overview**:
**Responsibilities may include**:

- Project coordination: oversee the planning and delivery of construction projects from an administrative stand point. Ensure that work is completed on time and within budget.
- Assist in creating, editing, and monitoring job estimates, proposals, budgets.
- Prepare and analyze detailed finanical reports within Quickbooks to make sure we are on target with projects.
- Take part in invoicing and change ordering the clients.
- Prepare and oversee purchase orders, contracts, certificates of insurance, and more.
- Review incoming invoices and check for accuracy/confirm completion before preparing payment.
- Manage calendars, appointments, and meetings.
- Coordinate vendor relationships and manage office supplies. Keep office tidy.
- Maintain records using QuickBooks and perform basic clerical tasks.

**Qualifications**:

- Proven experience in construction office management or a similar role
- Proficiency in QuickBooks Online, Word, Excel, and Zoom
- Proficiency in CoConstruct and/or Buildertrend
- Strong organizational and multitasking abilities
- Excellent communication skills and resourcefulness
- Experience in accounting is a plus

This position offers a competitive salary, opportunities for professional growth, and a dynamic work environment. If you meet the qualifications above and are ready to take on this rewarding role, we encourage you to apply.

**Job Types**: Full-time, Part-time

Pay: $27.00 - $35.00 per hour

Expected hours: 35 - 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Construction: 1 year (required)
- Administrative experience: 1 year (required)

Ability to Commute:

- Plymouth, MA 02360 (preferred)

Work Location: Hybrid remote in Plymouth, MA 02360