Executive/personal Assistant

2 weeks ago

Elkhorn, United States SE Wisconsin Electric Full time

**Benefits**:

- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Vision insurance

**Are you ready for a positive change in your career?**

We are a growing, family-owned company specializing in construction trades - specifically electrical, HVAC, plumbing and generator/home backup systems. We've been headquartered in the Elkhorn area since 1988. We live and breath our core values of Integrity, People, Partnership, Attitude and Excellence - our hope is that those who join our team hold the same strong values

We are seeking an Executive/Personal Assistant to work directly with our executive staff, primarily our Company President.

**Essential duties and responsibilities include....**
- Coordinate and manage the calendar, including scheduling meetings, appointments, travel arrangements, and personal commitments
- This person is the first point of contact, managing communications with internal and external stakeholders, filtering messages and calls, and prioritizing them.
- Conduct research and prepare reports or presentations as needed for professional purposes
- Oversee and coordinate personal appointments, family events, and errands, ensuring a seamless integration of professional and personal life
- Handle professional correspondence and phone calls, always maintaining confidentiality and discretion
- Assist with special projects and perform additional duties as required, adapting to professional and personal needs
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
- Performs additional duties as assigned
- Minimum of 3-years as an Executive Assistant with a proven track record of successfully managing professional and personal responsibilities
- Past position(s) that suggest high organizational and time management skills, with the ability to effectively manage multiple tasks and priorities
- Past position(s) that suggest a high use of discretion with the ability to handle sensitive information with utmost confidentiality
- Past position(s) that suggest working under pressure and adapting to changing priorities and unexpected events
- Past position(s) that required strong problem solving skills and attention to detail

This position is full-time, Monday - Friday (with some availability after hours and weekends only as needed). The pay range is $65,000 - $75,000 per year with a full benefits package that includes health, dental, vision, and life insurances, paid time off, paid holidays, and a company match 401K.

**Computer Skills**:
**Reasoning Ability**:
Requires the ability to solve practical problems and deal with a variety of concrete variables. Can interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

**Mathematical Skills**:
Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals**.**

**Language Skills**:
Excellent written, verbal, and interpersonal communication skills. Requires mastery of business English language skills to read, analyze, and interpret information, policies and procedures, and/or governmental regulations. Able to write reports and business correspondence.

**Physical Demands**:
While performing the duties of this job, the Employee is regularly required to talk or hear. The Employee is frequently required to sit, stand, walk, and use hands to finger, handle, or feel. The Employee must occasionally lift and/or move up to 10 pounds of weight. Specific vision abilities this job requires include close vision and the ability to adjust focus.

**Work Environment**:
The Employee works in an office environment. Generally, the work environment's noise level is usually very quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Disclaimer**

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Our company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orient

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