Polling Coordinator

**JOB SUMMARY**:
Reporting directly to Field Supervisor, responsible for identifying and reserving polling sites including overseeing the coordination and staffing needs of poll staff. Ensures polling locations follow the Texas Election Code for early voting and election day.

**EXAMPLES OF WORK PERFORMED**:

- Oversees the recruiting and onboarding of elections workers such as election judges, supervisors, clerks, and central count workers
- Works in collaboration with other department staff to recruit ballot board members, public testers and other temporary/seasonal workers, as necessary
- Collaborates with election parties, elected officials and state entities on staffing concerns including confirming election participation parameters
- Utilizes GIS (Geographical Information Systems) software to identify and locate polling locations within Williamson County
- Conducts analysis to ensure polling locations are American Disability Act (ADA) compliant
- Maintains and update poll worker databases and management systems
- Serves as primary contact for recruitment questions from the public, and internal and external entities
- Processes and maintains payroll forms and documents and aids third party payroll firm
- Creates and maintains polling locations contact sheets
- Collaborates with the Operations Supervisor to schedule logístical and equipment deliveries
- Coordinates and reserves various polling locations for early voting and election day
- Conducts analysis and research to determine the number of polling locations needed to accommodate election participation
- Collaborates with leadership on determining election equipment, and furniture needs for polling locations
- Prepares and tracks various financial documents associated with reservations, recruitment, and equipment cost
- Develops marketing and communication materials for polling locations
- Oversees and conducts poll worker recruiting events and serves as liaison for recruiting and payroll concerns
- Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
- Cross-trains with office staff in other areas to ensure continuity of departmental operations
- Attends all meetings and trainings, as required
- Performs special duties as assigned

**ORGANIZATION RELATIONSHIPS**
- Reports directly to - Field Supervisor
- Direct Reports - No

**PHYSICAL DEMANDS**
- Position involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment
- Position involves safely operating a motor vehicle

**ENVIRONMENTAL FACTORS**
- Work is primarily indoors
- May be required to perform some work outdoors in inclement weather (heat, cold, wet conditions)
- Regular travel between work sites as required

**IRREGULAR HOURS**
- Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
- May be deemed essential personnel in the event of an emergency**SUPPLEMENTAL INFORMATION**:
**TOBACCO FREE WORKPLACE POLICY