Accounting Clerk

2 weeks ago

Tampa, United States University Area CDC Full time

Description:
Reports To: Accounting Manager

Non-Exempt

**SUMMARY**:
**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
**Accounts Payable (AP)**:

- Process, review and verify invoices and expense reports
- Monitor vendor payment terms and discount opportunities and verify federal id numbers.
- Maintain a large number of vendor accounts while staying in compliance with company policies and procedures.
- Review, process, and reconcile monthly credit card activity and perform necessary accounting system entries.
- Reconcile vendor statements and resolve discrepancies
- Prepare and process electronic transfers and payments
- Maintain accurate and organized AP files and records

**Accounts Receivable (AR)**:

- Generate and send out invoices to clients
- Monitor customer accounts for non-payment and delayed payment
- Perform account reconciliations and follow up on outstanding payments
- Record payments and make bank deposits

**General Accounting (GA)**:

- Assist in month-end and year end closing activities
- Perform other check and cash deposits preparation and recording
- Prepare and maintain various financial reports
- Perform routine calculations to produce analyses and reports as requested
- Assist with audits and ensure compliance with financial policies and procedures
- Assist with filing, scanning, and other administrative tasks as needed
- Backup for processing employee payroll if Accounting Manager is not able.
- Support other accounting staff as necessary
- Other duties assigned by management.

**ACCOUNTABILITY**
- Accounting Principles, Quality & Customer Experience Control, Record Keeping.

**SUPERVISORY** **RESPONSIBILITIES**
- This position does not have supervisory responsibilities but will work closely with staff.

**COMPETENCIES**

To perform the job successfully, an individual should demonstrate the following competencies:
**Customer** **Focus /** **Orientation**: Sub competencies: Customer Orientation. Sensitive & responsive to internal and external customer needs, demonstrates skills in customer service and satisfaction, maintains a positive attitude, willing to listen to customer problems & seeks solutions; stays in tune with changing needs of customers.

**Interpersonal Style**: Sub competencies: (Interpersonal Skills, Communication, Teamwork) Relates to people in an open, honest, sincere manner. Treats people with respect. Develops effective working relationships. Is friendly and approachable. Listens attentively to others. Communicates ideas clearly. Communicates appropriately with supervisor, co-workers and direct reports.

**Self-Management**: Sub competencies: Adaptability, Reliable, Dependable, Self Sufficient, And Composure: Adapts readily to changes. Works effectively under stress. Needs mínimal supervision. Is comfortable working in a fast-paced environment. Is reliable, dependable & results oriented. Maintains productivity & composure under pressure. Views problems as opportunities to create new solutions

**Thinking** **Skills**: Sub competencies: Problem Solving & Judgment. Diagnoses problems efficiently, gathers sufficient input before making a plan of action, quickly determines source of problem, identifies information needed to solve problems, and analyzes alternative solutions.

**Administrative** **Skills**: Sub competencies: Detail Orientation, Planning & Organizing: Possesses ability to organize, plan and follow-through on multiple tasks, recognizes and attends to important details with accuracy and efficiency, effectively prioritizes work, establishes clear goals, tasks and plans, anticipates potential problems & analyzes alternative solutions.

**Technical** **Aptitude/Proficiency**: Sub competencies: Learning proficiency: Picks up technical things quickly (i.e. learning new software); is good at learning a new industry standard or practice; policy or procedure; does well in technical courses technical courses, electronic training or reading technical materials to master a software package.

**BUSINESS RELATED** **CONTACTS**

Internal and external personnel, vendors.

**Requirements**:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**EDUCATION AND/OR** **EXPERIENCE**

Associate degree in accounting, business or equivalent work experience. 2-3 years’ experience with accounts payable or general accounting. Demonstrated experience maintaining accounting records in a small to mid-size company.

**LANGUAGE** **SKILLS**

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions f

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