Proposal Specialist
3 weeks ago
**This is a Remote/Hybrid position**
**We have offices in Baton Rouge, New Orleans, as well as Houston.**
**Job Duties & Responsibilities**:
1. Willing to travel
2. Very customer-service oriented, including treating fellow GIS team members with internal client mindset
3. Professional and responsive with composure
4. Interface with Operational & BD Leads to execute proposals support within GIS’s proposals framework
5. Aid in the development of processes and procedures to improve the overall functionality of the Proposals Department
6. Oversee management of proposals inbox with oversight from Director of Proposals
7. Manage Proposals as assigned, of varying size, scope, and complexity
8. Works on multiple proposals, balancing milestones and due dates
9. Perform initial review of the RFQs to determine the SOW and which Division should be engaged
10. Coordinates with management team and operations to determine if we intend to bid
12. Verifies the pre-bid dates and times, coordinating with management to ensure GIS attendance and advise client
13. Develop proposal draft, structuring, writing, and editing proposal sections, cover letter; expediting and working with SMEs for content development
14. Organize final proposal, coordinating the response in a compliant manner around the RFP/Client requirements, and submit the proposal to the client
15. Log new RFQ’s on the bid log and assign proposal numbers
16. Create proposal in SharePoint/Teams, uploads all bid documents, and adds GIS contacts to the specific opportunity
17. Tracks addendums and clarifications received from the client during the bid phase, uploads the updates to SharePoint and communicates with bidding team regarding any additions or changes to the bid package
18. Maintain bid files, including all information that was utilized in the preparation of the estimate for turnover to Operations upon award
19. Assist with post bid documents (specifically government bids; affidavits, etc.)
20. Facilitate the handover meetings with Operations teams
21. Champion the development of content for Loopio
22. Foster the implementation of Loopio for proposal and RFI responses
23. Support other divisions as needed with formatting and submittals
24. Communicates with Business Development and Management to maintain bid log with project status and updates
25. Oversee and assist with RFI’s, Pre-qualifications, Customer Portals, Registrations and Set-up Forms
Pay: From $1.00 per hour
**Benefits**:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you experienced in the entire proposals process, from initiation through submittal and then kicking off the project?
- Can you elaborate on some major proposals you were involved in?
- Have you had any experience with Gov’t proposals and FAR regulations (Federal Acquisition Requirements)
**Experience**:
- Proposal writing: 2 years (required)
Work Location: Hybrid remote in Houston, TX 77042
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