Data Admin Associate

4 weeks ago

Brooklyn, United States Interstate Waste Services Full time

**Action Carting Environmental Services/ Interstate Waste Services** is the most progressive and innovative provider of solid waste and recycling services in the country We primarily service Northern New Jersey, Southern New York State, New York City, Pennsylvania, and Ohio. We cater to a diverse range of industrial, medical, and commercial customers. Our mission has always been to provide our customers with the highest quality waste, recycling, and environmental services, while keeping focus on employee, customer, and environmental safety.

What makes our company culture unique is we have mastered the ability to balance the standards of a large corporate company while maintaining our small business family style culture.

The Data Administration Associate will play an integral role in supporting the operations of the business and specifically providing administrative support to the operations department. The Data Administration Associate will maintain and distribute operation related information on a daily basis, coordinate data from a variety of sources and prepare reports and presentations, schedule appointments and meetings, and serve as a liaison between the manager, staff and visitors.

**Primary Responsibilities**:

- Interprets and relays company policy information, keeps the manager informed of any deviation on items requiring personal attention.
- Drafts confidential correspondence, edits documents, updates inventory and records, and performs other administrative and secretarial duties.
- Reviews accounts payable invoices, assigns vendor numbers and similar identifying data, and confirms correct accounting codes were used.
- Enters vendor information into accounting software system; verifies that invoice information is entered correctly.
- Ensure that data is entered in a timely and efficient manner.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Proficient with Microsoft Office Suite or related software
- Attend all required training, operational meetings, and mandatory monthly Safety Meetings
- Maintain a clean, safe work area in compliance with Corporate / OSHA Standards
- Maintains confidentiality of sensitive information.
- Performs other duties as assigned.

**Qualifications**:

- Applicants must be at least 21 years of age and legally eligible to work in the United States.
- High school/GED education completed; higher education is a plus.
- Experience from the sanitation industry is strongly preferred.
- Must have advanced computer skills, including Microsoft Excel, Word and Outlook.
- Excellent verbal and written communication skills.
- Excellent organizational skills.
- Basic understanding of automotive parts and mechanical systems.
- Basic mathematical skills to develop and maintain invoices and inventories.
- Proficient with or able to quickly learn the inventory system
- Proficient with Microsoft Office Suite or related software programs.
- Fluent in English and Spanish bilingual preferred.

**Physical Requirements**
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 40 pounds at times.
- Must be able to work safely in a noisy area with many odors present.
- Must be able to reach items both high and low.

**Additional Details**:
Action Carting Environmental Services/ Interstate Waste Services is proud to be a Union organization as well as a Second Chance Employer and are committed to creating a supportive and collaborative work environment. We offer a competitive salary commensurate with experience and a comprehensive benefits package. The benefits package includes medical/dental/vision offerings, life insurance, flexible spending accounts, and a 401K plan. Our employees also receive Paid Vacation, Holidays, and Personal Days.
- Action Carting Environmental Services/ Interstate Waste Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws._
- Drug-Free Workplace._

Pay: $23.00 per hour

Expected hours: 40 - 50 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance

Schedule:

- 10 hour shift

People with a criminal record are encouraged to apply

Application Question(s):

- Do you have advanced computer skills, including Microsoft Excel, Word and Outlook?
- Do you have basic mathematical skills to develop and maintain invoices and inventories?
- Are you comfortable working safely in a noisy area with many odors present?

Ability to Relocate:

- Brooklyn, NY 11236: Relocate before starting work (required)

Work Location: In person

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