See more Collapse

Secretary

2 months ago

Philadelphia, United States US Justice, Bureau of PrisonsFederal Prison System Full time

**Duties**:
Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Screens telephone calls or personal contact with staff/inmates, utilizing own judgment in directing the caller to the most qualified staff member.

Maintains Bureau of Prisons Program Statements, Operations Memoranda, administrative and regulatory requirements, correspondence files and records in the operation of the office.

Responsible for the preparation of draft and/or final form of material such as, memoranda, letters, reports, requests, etc., as assigned.

Performs a variety of administrative support duties, such as taking and transcribing meeting minutes, copying and filing and appropriate disposal of sensitive documents.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

**Requirements**:
**Conditions of Employment**:

- U.S. Citizenship is Required.
- See Special Conditions of Employment Section.

**Qualifications**:
To be considered for the position, you must meet the following qualification requirements:
**Education**:
As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

**OR**

**Experience**:
You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

- Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda.
- Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence.
- Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files.
- Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

**Education**:
See Qualifications Section for education requirements, **if applicable**.
- Foreign Education:_ For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

**Additional information**:
This position IS included in the bargaining unit.

In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution. If you are above the maximum entry age and have prior federal law enforcement coverage, you MUST submit an SF-50 to verify prior coverage.

Qualified Preference Eligible Veterans may be exempt from meeting the maximum age. Please refer to the Required Documents Section for the appropriate documentation to submit to validate veteran eligibility.

**Special Conditions of Employment Section**:
All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office. On the day of the scheduled interview, a CVA will be administered. The applicant assessment must be completed within a 70 minute time period and a passing score of 68 must be obtained. Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score. Note: The Core Value Assessment will not be administered to current BOP employees.

Successful completion of the "Introduction to Correctional Techniques," three-week training course at Glynco, Georgia is required.

Additional selections m

We have other current jobs related to this field that you can find below

  • Parish Secretary

    2 weeks ago

    Philadelphia, United States Archdiocese of Philadelphia Full time

    **PLEASE NOTE: FOR THIS POSITION YOU SHOULD **NOT **APPLY VIA THIS SYSTEM BUT RATHER SUBMIT YOUR RESUME DIRECTLY TO THE PARISH OR AGENCY AS LISTED AT THE BOTTOM OF THIS POSTING (HIGHLIGHTED IN RED), OTHERWISE YOUR APPLICATION MAY NOT BE SUBMITTED TO THE APPROPRIATE PARTY. THANK YOU.** **PARISH SECRETARY JOB DESCRIPTION** DESCRIPTION: This is the job...

  • Parish Secretary

    4 days ago

    Philadelphia, Pennsylvania, United States Archdiocese of Philadelphia Full time

    PLEASE NOTE: FOR THIS POSITION YOU SHOULD NOT APPLY VIA THIS SYSTEM BUT RATHER SUBMIT YOUR RESUME DIRECTLY TO THE PARISH OR AGENCY AS LISTED AT THE BOTTOM OF THIS POSTING (HIGHLIGHTED IN RED), OTHERWISE YOUR APPLICATION MAY NOT BE SUBMITTED TO THE APPROPRIATE PARTY. THANK YOU.PARISH SECRETARY JOB DESCRIPTIONDESCRIPTION:This is the job description for the...

  • Parish Secretary

    7 days ago

    Philadelphia, United States Archdiocese of Philadelphia Full time

    PLEASE NOTE: FOR THIS POSITION YOU SHOULD NOT APPLY VIA THIS SYSTEM BUT RATHER SUBMIT YOUR RESUME DIRECTLY TO THE PARISH OR AGENCY AS LISTED AT THE BOTTOM OF THIS POSTING (HIGHLIGHTED IN RED), OTHERWISE YOUR APPLICATION MAY NOT BE SUBMITTED TO THE APPROPRIATE PARTY. THANK YOU. PARISH SECRETARY JOB DESCRIPTION DESCRIPTION: This is the job description for the...

  • Litigation Secretary

    2 months ago

    Philadelphia, United States STEVEN M LIPSCHUTZ P C Full time

    Job DescriptionJob DescriptionBenefits/PerksCareers Advancement OpportunitiesFlexible SchedulingCompetitive CompensationJob SummaryWe are seeking a highly motivated Legal Secretary to join our team. In this role, you will work under the supervision of our attornies, providing support and ensuring they are able to carry out their duties. You will communicate...

  • Litigation Secretary

    2 months ago

    Philadelphia, United States STEVEN M LIPSCHUTZ P C Full time

    Job DescriptionJob DescriptionBenefits/PerksCareers Advancement Opportunities Flexible SchedulingCompetitive Compensation Job SummaryWe are seeking a highly motivated Legal Secretary to join our team. In this role, you will work under the supervision of our attornies, providing support and ensuring they are able to carry out their duties. You will...

  • Confidential Secretary B

    6 days ago

    Philadelphia, United States The School District Of Philadelphia Full time

    **Confidential Secretary B** **-** **(**50021608**)** **Description** Job Summary **Serves as lead personal secretary to administrators at salary grades 4034 and 4035. Manages unique and sensitive secretarial duties of a difficult or specialized nature. Composes correspondence, interacts with departmental managers and administrators on the behalf of an...

  • Parish Secretary

    2 weeks ago

    Philadelphia, United States Archdiocese of Philadelphia Full time

    Job DescriptionJob DescriptionPLEASE NOTE: FOR THIS POSITION YOU SHOULD NOT APPLY VIA THIS SYSTEM BUT RATHER SUBMIT YOUR RESUME DIRECTLY TO THE PARISH OR AGENCY AS LISTED AT THE BOTTOM OF THIS POSTING (HIGHLIGHTED IN RED), OTHERWISE YOUR APPLICATION MAY NOT BE SUBMITTED TO THE APPROPRIATE PARTY. THANK YOU.PARISH SECRETARY JOB DESCRIPTION DESCRIPTION: This is...

  • Litigation Secretary

    2 months ago

    Philadelphia, United States STEVEN M LIPSCHUTZ P C Full time

    **Benefits/Perks** - Careers Advancement Opportunities - Flexible Scheduling - Competitive Compensation **Job Summary** **Responsibilities** - Provide general administrative support - Communicate with clients and witnesses - Welcome clients into the office and evaluate their needs - Prepare case-specific documents, including memoranda and briefs - Ensure...

  • Legal Secretary

    2 weeks ago

    Philadelphia, United States Post & Schell, P.C. Full time

    We have an immediate opening for a Legal Secretary in our Philadelphia Office. The Legal Secretary will be responsible for assisting a variety of attorneys. Responsibilities include, but are not limited to: - Formatting briefs, pleadings and other legal documents - Filing legal documents - Transcribing dictations - Corresponding with clients - Maintaining...

  • Local Administration Secretary

    3 weeks ago

    Philadelphia, United States MaST Community Charter School Full time

    **Position**:Local Administration Secretary **Department**:Office Support **Reports to**:Local Administration/ Front Office Manager **Qualifications**: - High School Diploma (minimum) - Two years prior school experience preferred. - Must be able to read, write, and understand work-related directions and instructions with sufficient skills to perform...

  • Legal Secretary

    2 weeks ago

    Philadelphia, United States Fisher & Phillips LLP Full time

    **Legal Secretary** At Fisher Phillips, we know exceptional talent is the key to our success, to providing the best service to our internal and external clients. Being a part of the Fisher Phillips team means you will work with cutting edge technology in a professional and fun environment under leadership ready to invest in your professional development. If...

  • Legal Secretary

    3 weeks ago

    Philadelphia, United States FIRE Full time

    This position is for an immediate opening and will be based in Philadelphia, PA, or Washington, D.C. FIRE operates on a hybrid work schedule that allows for a mix of in-the-office and remote work for eligible employees.This position will be required to be in the office on filing days._ FIRE is seeking a full-time Legal Secretary to help support its...

  • Secretary

    2 months ago

    Philadelphia, United States Optec Design Full time

    **Job Title**: Secretary **Job Overview**: **Responsibilities**: **Administrative Support**: Provide administrative support to ensure efficient operation of the office. This includes handling incoming calls, managing correspondence, and organizing documents and files. **Scheduling**: Coordinate and schedule appointments, meetings, and events for management...

  • Unit Secretary

    2 weeks ago

    Philadelphia, United States Penn Medicine Full time

    **Description** Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all...

  • Legal Secretary

    1 week ago

    Philadelphia, United States The School District of Philadelphia Full time

    Job Summary Provides administrative and information-management support to in-house School District attorneys including general secretarial assistance. Coordinates office functions for attorneys. Essential Functions Provides administrative and clerical support for assigned attorney practice area, including preparing briefs, pleadings and other...

  • Admin Secretary

    2 weeks ago

    Philadelphia, United States Temple University Health System Full time

    **ADMIN SECRETARY - NURSING** - (241547) Provides support and assistance to the administrative and clinical operations of the department. Perform administrative detail and varied complex secretarial functions for the department. Maintains assigned departmental files and databases, often times handling sensitive and confidential information. Gathers and...

  • Recording/correspondent Secretary

    7 days ago

    Philadelphia, United States Pennypack Woods Home Ownership Association Full time

    Record & Transcribe Meeting Minutes, preparing documents, preparing and sending correspondence, such as memo, directive,, letters etc. Assist in Preparing Quarterly Reports, Attend Quarterly Meetings (4 times a year). Attend Nightly Board Meeting (2nd Tuesday of each month), Other Office duties. Confidentially, Computer and Organizational Skills are a must....

  • Admin Secretary

    2 months ago

    Philadelphia, United States Temple University Health System Full time

    Provides support and assistance to the administrative and clinical operations of the department. Perform administrative detail and varied complex secretarial functions for the department. Maintains assigned departmental files and databases, often times handling sensitive and confidential information. Gathers and compiles information for use in presentations...

  • Admin Secretary

    2 months ago

    Philadelphia, United States Temple University Health System Full time

    Provides support and assistance to the administrative and clinical operations of the department. Perform administrative detail and varied complex secretarial functions for the department. Maintains assigned departmental files and databases, often times handling sensitive and confidential information. Gathers and compiles information for use in presentations...

  • Admin Secretary

    3 weeks ago

    Philadelphia, United States Temple University Health System Full time

    Provides support and assistance to the administrative and clinical operations of the department. Perform administrative detail and varied complex secretarial functions for the department. Maintains assigned departmental files and databases, often times handling sensitive and confidential information. Gathers and compiles information for use in presentations...