Management Assistant

4 weeks ago

San Bruno, United States US National Archives and Records Administration Full time

**Duties**:
The following are the duties of this position at the GS-07. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.
As a MANAGEMENT ASSISTANT, you will:

- Develop and implement new systems or administrative processes to ensure effective, timely accomplishment of duties throughout the organization. Determine effectiveness of administrative processes and use considerable judgment in correcting inefficiencies.
- Prepare charts, graphs, or narrative summaries for management or program analysis reports from material provided by higher-level employees.
- Suggest changes to operations or improvements within existing policies. Identify and refer serious problems or questions, requiring detailed analysis or extensive database modification, to the AO/FSS or appropriate management official.
- Assist AO/FSS in developing financial plans, budget estimates, narrative and statistical reports and other reports requested by national and regional management staff.

**Requirements**:
**Conditions of Employment**:
The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.
- A one year probationary period may be required.
- Must successfully complete a background investigation.
- Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
- If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
- Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
- The work is mostly sedentary; however, there is some walking, standing, stooping, bending and lifting of objects/equipment.

**Key Requirements**:

- Please refer to "Conditions of Employment."
- Click "Print Preview" to review the entire announcement before applying.
- Must be U.S. Citizens or U.S. Nationals.

**Qualifications**:
You must meet the following requirements by the closing date of this announcement.

**SPECIALIZED EXPERIENCE**:For the GS-05, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-04 grade level in the Federal service**. **Specialized experience for this position includes:

- Establishing or maintaining office files; **AND**:

- Using office computer program, such as Excel, Word, or PowerPoint; Google;
**OR**

**EDUCATION**: You may substitute education for general or specialized experience as follows: 4 years of study above high school from an accredited business, secretarial or technical school, junior college, or university;
**OR**

**COMBINATION OF EXPERIENCE AND EDUCATION**: You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions.

**Note**: Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) _beyond the second year_ is equivalent to 6 months of specialized experience.

**Additional information**:

- We may select from this announcement or any other source to fill one or more vacancies.
- This announcement may be used to fill like positions in other organizations within the National Archives and Records Administration.
- This is a bargaining unit position, AFGE Council 260
- We offer opportunities for telework, per Agency policy.
- We offer opportunities for alternative and flexible work schedules, per Agency policy.
- Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

**How You Will Be Evaluated**:
You will be evaluated for this job based on how well you meet the qualifications above.

Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category. Qualified pr

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