Director of Project Management

1 week ago

Pasadena, United States California Institute of Technology Full time

**Director of Project Management**

**Caltech**

**Job Category**: Fulltime Regular

**Exempt Overtime Eligible**: Exempt

**Benefits Eligible**: Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

**Job Summary**

As the leader of the project management team in the Facilities Planning, Design and Construction Department, the Director of Project Management reports to the Executive Director of Planning, Design and Construction (PDC). The Director of Project Management (DPM) is responsible for the leadership, direction, and coordination of project management services for Caltech.

The DPM must work cooperatively and collaboratively with facilities leadership, the Caltech Divisions and new faculty, and supporting units with the goal of providing a physical environment that promotes success of the academic and research enterprise. The role involves leading a team to work on complex projects for various Divisions and Departments that requires thorough knowledge of project management best practices and various project delivery methods from project inception through project close-out. As such, the DPM is a partner with and provides senior level support to the Executive Director of PDC.

This is a Campus Critical position. An employee designated as campus critical is expected to be aware of the campus emergency management plan and to report to Campus as soon as possible in the event of an emergency to assist in campus wide response and recovery efforts.

**Essential Job Duties**
- Serve as a leader in project management for PDC. Directly communicate with divisional and departmental administrative leadership, build relationships, and create a culture of trust and transparency.
- In close coordination with the Executive Director of PDC and the leadership of planning and design, manage all design and construction projects and act as a main point of contact for project management in campus construction and facility modernization activities. Major focus of effort will be on lab renovations/construction for new incoming faculty and new building construction projects.
- Hire, mentor, guide and lead the project management team for PDC. Maintain a culture of collaboration within the PDC team, within facilities, and throughout the campus. Manage team structure and fill expertise gaps to build a robust project management team.
- Facilitate development of design guidance and construction management processes that ensure that projects are completed on time, on budget, and in accordance with the City of Pasadena building codes and zoning ordinances, and industry best practice. Guide project management teams to establish budget estimates and project schedules, and ensure projects are delivered within budget constraints and are delivered on time.
- Provide effective management of fiscal resources including development of and compliance with multi-year budgets that supports the achievement of campus and departmental goals.
- Advise customers on complex project plans; effectively manage customer expectations during the planning, execution, and closure of projects by anticipating challenges and developing contingency plans accordingly. Guide project management professionals in budget management, science and technology specific decisions on projects, and present projects with detailed knowledge on scope and budget for approval.
- Work closely with the facilities management team to plan and integrate facilities requirements into short and long-term renewal and new capital projects.
- Develop processes, guidelines, and tools to best manage projects across campus. Continuously find ways to improve processes. Implement and guide use of new PM software.
- Collaborate on the bidding process with the PDC contracts manager and planning team for all architecture, engineering, construction, and other consultants.
- Select the most appropriate and advantageous acquisition method for each project based on requirement, site conditions, budget, and schedule such as Design-Bid-Build, Design-Assist, Design-Build, CMGC, among other strategies.
- Prepare and present project budgets and proposals to leadership. Create progress and financial reports for all on-going projects.
- Coach and Lead PMs and all PM staff on management skills, PM development and training, communication strategies, contractor management, time management, cash flow, change order review, project budget and budget management strategies, project schedule and schedule management strategies, punch list management, procurement, AiM, commissioning, lab planning, client management, and more.
- Manage a team of PMs who are responsible for conducting comprehensive research on project needs, integrating

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