Maintenance Administrative Assistant

1 month ago


Cockeysville, United States HENDERSEN-WEBB, INC. Full time

**Maintenance Administrative Assistant**

**Position Summary**:The purpose of the Administrative Assistant position is to assist with the day‐to‐day functions of the Maintenance Department. The primary focus of job is to support the Property Managers in all aspects of management pertaining to the property; which includes interacting with employees, contractors and vendors. The Maintenance Administrative Assistant is the liaison between the residents and the Property Manager for maintenance at their assigned community.

**Reporting Relationship**: Report to the Regional Manager

**Essential Job Functions**:

- Answer all phone calls and direct calls to the appropriate person.
- Write and close work orders for the Maintenance department, when instructed by a
Regional or Property Manager.
- Enter emergency maintenance tickets for technicians.
- Draft memos and/or making phone calls to residents related to preventative maintenance
scheduling.
- Issue keys to technicians/vendors, keep logs of who has keys and ensuring return of said
keys.

other paperwork that needs to be filed and put away in the proper location.
- Perform inspections and replenish inventory where necessary.
- Occasionally assign work orders to technicians, only when instructed to do so by the
Property Manager or Regional Manager.
- Take notes at the monthly safety meetings.
- Perform all duties as assigned.

**Qualifications/Competencies**:

- High School Diploma/GED

Excel, Word, and Outlook.
- Yardi experience is a plus.
- The ability to type a minimum of 45 wpm.

strong attention to detail with the ability to prioritize and juggle multiple job functions.
- A strong background in customer service, some basic knowledge of property management
and experience in coordinating and scheduling are essential.

Pay: From $17.50 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person



  • Cockeysville, United States PeopleShare Full time

    Are you an organized multitasker with a knack for billing, invoicing, and keeping things running smoothly? PeopleShare is on the hunt for a dynamic Administrative Assistant. If you excel at managing invoices, handling payroll filing, and providing top-notch client interaction, we want to hear from you! Administrative Assistant Job Details: Schedule:...


  • Cockeysville, United States Hendersen-Webb Inc Full time

    Job DescriptionJob DescriptionPosition Summary: The Maintenance Service Technician is responsible for the interior and exterior of the buildings in the assigned area.Reporting Relationship: Reports to the Property/Regional Manager Essential Job Functions: Conduct yourself in a professional manner at all times by being courteous to residents, vendors and...


  • Cockeysville, United States Hendersen-Webb Inc Full time

    Job DescriptionJob DescriptionPosition Summary: The Maintenance Service Technician is responsible for the interior and exterior of the buildings in the assigned area.Reporting Relationship: Reports to the Property/Regional Manager Essential Job Functions: Conduct yourself in a professional manner at all times by being courteous to residents, vendors and...


  • Cockeysville, United States Chesaco RV Full time

    Key Responsibilities: - Greet and welcome all visitors to the corporate office with a friendly and professional demeanor. - Answer and route incoming calls to appropriate staff members or departments. - Schedule appointments, arrange meetings and conference rooms, and maintain calendars for executives and staff members. - Maintain a clean and organized...

  • Executive Assistant

    6 hours ago


    Cockeysville, United States Ultimate Staffing Full time

    Job Summary: We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be a master of multi-tasking with exceptional communication skills and an upbeat attitude. The Executive Assistant will provide high-level administrative support, ensuring the smooth operation of our executive office.Key...


  • Cockeysville, United States Flagship OPCO LLC Full time

    Job DescriptionJob DescriptionReporting to the Site Manager, the assistant site manager is responsible for providing team leadership and support to Site Manager and Associates in daily operations of the car wash. In this role, the Assistant Site Manager will assist in overseeing daily operations including managing staff, responding to customer complaints,...


  • Cockeysville, United States 1571 Global Outsourcing Svcs Full time

    Job Description: Provides on-site field support to customers including installation, and servicing and repairing systems and equipment. Verifies and approves operational quality of system equipment. Resolves customer issues in the areas of hardware installation, repair, upgrade and maintenance. Assists in investigating and resolving complex...


  • Cockeysville, United States Hendersen-Webb Inc Full time

    Job DescriptionJob DescriptionPosition Summary: The Groundskeeper is responsible for the exterior of the buildings in assigned areas, including snow and ice removal. Reporting Relationship: Reports to the Property Manager/Supervisor Essential Job Functions:Perform all groundskeeper responsibilities in a professional, safe, and timely manner.Report all...


  • Cockeysville, United States Hendersen-Webb Inc Full time

    Job DescriptionJob DescriptionPosition Summary: The Groundskeeper is responsible for the exterior of the buildings in assigned areas, including snow and ice removal. Reporting Relationship: Reports to the Property Manager/Supervisor Essential Job Functions:Perform all groundskeeper responsibilities in a professional, safe, and timely manner.Report all...


  • Cockeysville, United States DXC Technology Full time

    Essential Job FunctionsProvides on-site field support to customers including installation, and servicing and repairing systems and equipment. Verifies and approves operational quality of system equipment.Resolves customer issues in the areas of hardware installation, repair, upgrade and maintenance. Assists in investigating and resolving complex...


  • Cockeysville, United States Land Abstract & Escrow, LLC Full time

    Pay: From $40,000.00 per year **Benefits**: - 401(k) - Health insurance Schedule: - Monday to Friday **Education**: - High school or equivalent (preferred) Work Location: In person


  • Cockeysville, United States The Padonia Corporation Full time

    Job DescriptionJob DescriptionJob descriptionSwim Team Assistant Coach* Full-Time/Seasonal*Non-Exempt /Hourly* General Role:* The Swim Team Assistant Coach will be responsible for working with children ages 4-18 to enhance their swimming skills and prepare swimmers for recreational meets. This person will assist in analyzing and evaluation swimmers, in a...


  • Cockeysville, United States The Padonia Corporation Full time

    Job DescriptionJob DescriptionJob descriptionSwim Team Assistant Coach* Full-Time/Seasonal*Non-Exempt /Hourly* General Role:* The Swim Team Assistant Coach will be responsible for working with children ages 4-18 to enhance their swimming skills and prepare swimmers for recreational meets. This person will assist in analyzing and evaluation swimmers, in a...


  • Cockeysville, United States The Padonia Corporation Full time

    Job descriptionSwim Team Assistant Coach Full-Time/Seasonal*Non-Exempt /Hourly General Role:* The Swim Team Assistant Coach will be responsible for working with children ages 4-18 to enhance their swimming skills and prepare swimmers for recreational meets. This person will assist in analyzing and evaluation swimmers, in a family-fun and safe environment,...

  • Practice Manager

    1 week ago


    Cockeysville, United States Mercy Medical Center, Baltimore, MD Full time

    Summary Mercy Medical Center, the only midsize hospital in the state of Maryland named a "Best Employer" by Forbes Magazine and recognized as one of the Top 150 Places to Work in Healthcare by Becker's Healthcare is hiring a Practice Manager supporting Mercy's Hunt Valley location! Come join our family of dedicated medical professionals! Military veterans...

  • Practice Manager

    2 weeks ago


    Cockeysville, United States Mercy Medical Center Full time

    Overview: Mercy Medical Center, the only midsize hospital in the state of Maryland named a Best Employer by Forbes Magazine and recognized as one of the Top 150 Places to Work in Healthcare by Beckers Healthcare is hiring a Practice Manager supporting Mercy's Hunt Valley location! Come join our family of dedicated medical professionals! Military veterans...

  • Practice Manager

    4 days ago


    Cockeysville, United States Mercy Medical Center Full time

    Summary Mercy Medical Center, the only midsize hospital in the state of Maryland named a “Best Employer” by Forbes Magazine and recognized as one of the Top 150 Places to Work in Healthcare by Becker’s Healthcare is hiring a Practice Manager supporting Mercy's Hunt Valley location! Come join our family of dedicated medical professionals! Military...


  • Cockeysville, United States Mercy Full time

    SummaryMercy Medical Center, recognized by Newsweek as one of America’s Most Trustworthy Companies and America’s Greatest Workplaces for Women in 2023, is hiring a Clinical Coordinator! Come join our family of dedicated medical professionals! Military veterans are also encouraged to apply!  Mercy’s Clinical Coordinator benefits:Paid time off (PTO) &...

  • Receptionist

    7 days ago


    Cockeysville, United States AutoNation Full time

    Mercedes-Benz of Hunt Valley Position Overview The receptionist receives incoming calls, determines the nature of each call and directs the caller to the appropriate person or department. Answers basic inquiries and takes messages. What are the day-to-day responsibilities? Meet and greet customers in a professional manner Operate switchboard telephone system...


  • Cockeysville, United States Ultimate Staffing Full time

    Office Manager Summary:The Office Manager is responsible for ensuring the smooth operation of the office by overseeing administrative functions, managing office staff, and maintaining office systems. This role involves coordinating various activities to improve efficiency and support the overall goals of the company.Key Responsibilities:Administrative...