Paralegal

3 weeks ago

San Diego, United States Port of San Diego Full time

**Description**:
GENERAL PURPOSE

Under general supervision of the General Counsel or other office attorney, or Manager, Office of General Counsel Administration, performs paralegal duties and responsibilities referencing diverse legal claims and litigation matters; conducts legal research and drafts documents under the guidance of an attorney; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

**Essential Duties and Responsibilities**:
The following statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

1. Conducts legal research, prepares litigation hold notices as required by applicable law; sets up case files and drafts discovery and pleading documents for litigated claims and court cases; corresponds with opposing counsel with supervising attorney's approval.

2. Provides operational and staff assistance regarding claims filed against the Port; maintains logs and calendars; reviews and investigates factual matters and claims cases; summarizes findings and organizes by issue and claim; arranges for payment to claimants if warranted; handles inquiries from claimants and prepares notices of final disposition of claims; drafts agenda sheets and resolutions for claims to be presented to the Board of Port Commissioners.

3. Assembles and maintains a master document index and master set of all documents for litigation and administrative hearing cases; assigns document control numbers; develops privilege logs; supervises document review and production of documents to opposing counsel; assembles and prepares exhibits.

4. Collects and reviews documents in response to public records requests; coordinates production of documents with departments; redacts documents of any confidential and privileged information.

5. Drafts tender letters to tenants, contractors and other parties in interest demanding indemnification of the District in law suits or claims; reviews leases and agreements for pertinent indemnification and appropriate language; monitors progress of litigation and provides related Port documents.

6. Coordinates the handling and processing of claims filed against the District.

OTHER DUTIES

1. Maintains and updates a database of outside legal expenses, including insurance reimbursement.

2. Provides back-up and assists office manager and other legal secretarial staff; assists staff with methods, practices, techniques and uses of word processing, graphics, database and other software programs.

3. Processes outside counsel billings and other general office billings; prepares summaries of outside counsel billings as requested; assists with insurance recovery as appropriate.

4. Receives, reviews and tracks agenda items, including ordinance and resolutions, as needed.

**Qualifications**:
**Knowledge of**:
1. Principles and practices of civil and administrative litigation and law applicable to practice as a paralegal.

2. State and federal court procedures, administrative hearing procedures, federal, state and local rules of court, rules of evidence and burden of proof issues, and knowledge of Port Act, San Diego Unified Port District Personnel Rules and Regulations and policies.

3. Interview techniques and methods.

4. Methods, practices, procedures and requirements for drafting a wide variety of motions, pleadings, statements and other legal documents.

5. Litigation discovery techniques and responses.

6. Methods and techniques of legal research and investigation.

7. Principles and practices of effective legal communication.

8. State law governing the maintenance and disclosure of public records.

9. Standard legal forms and documents and their uses and formatting requirements.

**Ability to**:
1. Conduct legal research, civil discovery, and analyze factual and legal claims and issues.

2. Draft a wide variety of legal documents competently, ensuring that they meet all legal requirements and deadlines.

3. Present statements of fact, law and basic argument clearly, logically and concisely.

4. Analyze public records and discovery requests, identify legal objections, determine documents responsive to requests and prepare responses in accordance with legal requirements.

6. Work independently, set priorities and organize work to accomplish complex tasks efficiently within stringent deadlines.

7. Organize, coordinate and manage large volumes of exhibits and case documents effectively and without error.

8. Communicate effectively, orally and in writing.

9. Maintain integrity and exercise proper discretion in dealing with confidential or sensitive situations.

10. Develop and maintain effective working relationships with attorneys, litigants and their attorneys, complainants and others encountered in the course of work.

MINIMUM REQUIREMENTS

**Education, Training and Experience**:
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