Program Associate

3 weeks ago

Boston, United States Off of State Treas & Rec Genrl Full time

**About the Office of the Massachusetts State Treasurer and Receiver General (“Treasury”)**

Our mission is to manage and safeguard the State's public deposits and investments through sound business practices for the exclusive benefits of our citizens, and perform these duties with integrity, excellence, and leadership. Additionally, we strive to provide economic opportunity, stability, and security for every Massachusetts resident.

We are committed to excellence in recruiting, hiring, and retaining diverse and qualified individuals. We value the culture of diversity and professionalism in the workplace, and strongly believe that our workforce should reflect our community.

**Office Location**:1 Center Plaza Boston, MA 02108

**Purpose of the Job**:
The Program Associate will handle the day-to-day operations of the program department and will serve as a point of contact between the Trust and borrowers/grantees, local financial advisors, local bond counsels, and staff at the Department of Environmental Protection regarding legal, financial, and programming documents. The Program Associate will provide general assistance to the Trust staff in the execution of Trust business. Additionally, the role will help the Trust establish and manage new grant and incentive programs utilizing federal funding.

**Essential Functions and Responsibilities**:

- Prepare, distribute, track, maintain, and archive all Trust loan and grants documents for the various programs.
- Understand and be able to communicate the loan/grant process and the bonding process of the Trust to the borrowers.
- In coordination with Deputy Director, conduct outreach and represent the Trust to borrowers and other outside groups.
- Maintain written and electronic records of the Trust, including Loan Repayment Schedules for all loans.
- Manage record retention/destruction schedule.
- Organize the Trust’s public meetings, prepare agendas and minutes, and keep the official record of the board.
- Assist with federal grant reporting requirements.
- Assist with the borrower sub-recipient monitoring process.

**Other Essential Functions and Responsibilities**:

- Assist with the procurement process of outside advisors and vendors.
- Act as the Trust’s office manager and liaison with building management.
- Commitment to promoting, fostering, and maintaining a culture of Diversity, Equality, Inclusion & Belonging.

**Qualifications**

**Knowledge and Skills**:

- Bachelor’s degree preferred.
- Intermediate to advanced experience with MS Excel, MS Word, MS PowerPoint, and MS Access.
- Strong written and verbal communication and interpersonal skills.
- Must be able to effectively handle multiple projects simultaneously in a deadline driven environment.
- Must have the ability to work cooperatively and collaboratively with all levels of employees, management, and external groups to maximize performance, creativity, problem-solving and results.
- The individual will be expected to take ownership and accountability of their work product
- The ability to work independently to complete an assigned task.
- Excellent organizational and problem-solving skills.
- An understanding of municipal government preferred.

**Official Title**: Program Associate

**Primary Location**: United States-Massachusetts-Boston-1 Ashburton Place

**Job**: Administrative Services

**Agency**: Off of State Treas & Rec Genrl

**Schedule**: Full-time

**Shift**: Day

**Job Posting**: May 8, 2024, 1:55:12 PM

**Number of Openings**: 2

**Salary**: 49,385.75 - 62,966.84 Yearly

**If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator**: Kerlley Aime - 6173679333

**Potentially Eligible for a Hybrid Work Schedule**: Yes

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