Bookkkeeper

Job Overview:
**About Us**: Brookview Montessori School has been a premier provider of education in Berrien County for nearly 50 years. We have 125 students, from infancy through middle school. Our mission is to Celebrate Individuality and Ignite Passion for Learning in an Authentic Montessori Environment. We are currently seeking a detail-oriented and reliable Part-Time Bookkeeper & Administrator to join our team and support our financial operations and office administration.

We are looking for a skilled Part-Time Bookkeeper & Office Administrator with basic accounting knowledge to manage our day-to-day financial tasks and provide administrative support. As the Bookkeeper, you will be responsible for reconciling statements, processing invoices, maintaining accurate records, balancing accounts, and providing monthly financial reports. Additionally, you will interact with employees and parents, oversee bi-weekly payroll processing through ADP, and manage monthly tuition payments through FACTS. This position requires in-person presence during the hours of 8am to 1pm, Tuesday through Friday, with negotiable hours.

**Responsibilities**:

- Reconcile bank and credit card statements on a monthly basis.
- Process accounts payable and accounts receivable transactions.
- Maintain accurate financial records using accounting software (e.g., QuickBooks).
- Prepare and submit invoices for payment in a timely manner.
- Monitor overdue accounts and follow up with clients as needed.
- Interact with employees and parents to address inquiries and provide assistance.
- Oversee bi-weekly payroll processing through ADP.
- Set up and keep track of monthly tuition payments through FACTS.
- Complete initial tuition and fee statements for 125 students.
- Generate monthly financial reports, including profit and loss statements, balance sheets, and cash flow statements.
- Provide financial updates and insights to the Executive Director and Board of Directors.
- Assist with budgeting and forecasting as needed.
- Ensure compliance with all financial regulations and internal policies.
- Provide year-end financial information and documentation to outside accounting firm for Year End Review.

**Requirements**:

- Previous experience in bookkeeping, office administration, or a similar role.
- Basic understanding of accounting principles and practices.
- Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks).
- Experience with payroll processing using ADP.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Effective communication skills, both written and verbal.
- Ability to work independently and meet deadlines.
- Prior experience in the non-profit sector is a plus but not required.
- This bookkeeping position requires the signing of a confidentiality agreement.

**Benefits**:

- Competitive hourly rate based on experience.
- Flexible part-time schedule with negotiable hours within the 8am-1pm timeframe, Tuesday through Friday.
- Opportunity to contribute to meaningful projects and initiatives.
- Supportive and collaborative work environment.

Brookview Montessori School is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment for all employees and applicants, regardless of race, ethnicity, gender, sexual orientation, religion, disability, or age.

Top of Form

Bottom of Form

**Job Type**: Part-time

Pay: From $27.00 per hour

Expected hours: 20 per week

**Benefits**:

- Employee discount
- Retirement plan

Schedule:

- Monday to Friday

Ability to Commute:

- Benton Harbor, MI 49022 (required)

Ability to Relocate:

- Benton Harbor, MI 49022: Relocate before starting work (required)

Work Location: In person