Project Coordinator

1 month ago

Melville, United States H2M architects + engineers Full time

H2M architects + engineers, a multidiscipline architectural, engineering, and environmental consulting firm seeks a Project Coordinator in Melville, NY to work collaboratively with our team on specific short and long-term projects, contributing to the entire project lifecycle.
Job Responsibilities
- Work independently and collaboratively with discipline/department and project managers and team to maximize productivity on all Architectural projects.
- Collaborate with the whole project team, contributing to the entire project duration.
- Receives and processes Requests for Information (RFI) from contractors, project team members or clients and maintains the requests via appropriate tracking logs.
- Assists and coordinates efforts with Architectural project team members with the development and maintenance of documents such as meeting minutes, drawings, specifications, approvals, and related items.
- Organize and monitor schedules to ensure internal deadlines are met, following up as needed and using discretion to meet client expectations and deadlines.
- Coordinate efforts within the team and with outside consultants; keep the team posted by reporting updates verbally, and in writing, to management and clients.
- Assist with monitoring budget and backlog by working with disciplines/departments.
- Work with internal support groups on behalf of Architectural:

- Finance: Collaborate with project accountants and project managers to monitor project financial performance, Work in Progress (WIP) and Accounts Receivable (AR) and related information from BST to assist with overall Architectural project financial management.
- Marketing: Establish relationship with marketing team to oversee marketing efforts related to proposal coordination, resume development with staff and follow-up within deadline timeframe. Work with marketing to assist in Architectural social media campaign for the discipline.
- Human Resources: Coordinate with HR on intern scheduling and related new hire information.
- IT: Work with IT team to ensure new hire set up is complete and follow-up with problems regarding software/hardware issues, etc.,
- Serves as a mentor and resource to Architectural junior staff on company standards, templates, policies, and procedures; introduces staff to team members and answer any questions; ensures that new hires have appropriate office supplies desk setup.
- Assist staff on all projects with varying degrees of complexity and provide support on some administrative tasks as needed (i.e. format and edit correspondence; draft memos, proposal preparation, take and/or format meeting minutes, assist with compiling, delivering/perform project submissions, reports, spreadsheets, newsletters/brochures, following-up on monthly invoices, prepare transmittals, presentations, bid tabs, and adhering to company standards on specifications, etc.)
- Schedule and coordinate meetings, calendar invites, and organize lunch and learn food orders.
- Answer/respond to calls for Architectural teams and screen/direct contractor and client calls using discretion and follow-up by taking concise messages to ensure clients are serviced in the most efficient and professional manner.
- Assist in the coordination of Architectural guests and manage sign-in/out procedures.

Education and Qualifications
- Associate or Bachelor’s degree in a relevant field preferred. Certifications that exemplify a desire for continued education preferred (certified project manager desirable)
- Minimum of 1-2 years project related work experience, preferably in the A&E industry
- Demonstrate commitment to clients' needs and confidentiality.
- Must be very organized; ability to prioritize, multitask and resolve problems.
- Excellent oral and written communication skills
- Excellent computer skills, including experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
- Collaborative working style and team-player attitude
- Positive and encouraging attitude.
- Able to work independently with mínimal supervision, using independent judgement to get things completed within deadline.
- Highly motivated with a strong work ethic
- Must be a team player - reliable committed to the team's success.
- Outstanding organizational skills and ability to prioritize deadlines.
- Ability to thrive in a high-volume, deadline-driven work environment

The salary range for this role is $50,000 - $65,000 annually.
The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications - not related to any applicant’s characteristics protected by local, state or federal law. Note: The salary or hourly rate indicated does not include other forms of compensation or benefits.

H2M is a strong collaborative workplace where people and ideas are always treated with respect. I am encouraged to develop, and I love that I am constantly learn

  • Project Coordinator

    4 days ago

    Melville, United States Northwell Health Full time

    Assists the Project Manager in all phases of a project; Initiation, Planning, Executing and Controlling, and Closing. Provides support to the Project Management Office to audit and monitor projects. Job Responsibility - Executes Project Monitoring reports and to do follow up; support Project Management Office Process and Report development. - Assists with...

  • Medicaid Paralegal

    1 week ago

    Melville, United States Project Recruit Full time

    Project Recruit has partnered with a Long Island based cutting edge, dynamic Elder Law and Estate Planning firm located in Melville, LI, with a location in Port Jefferson seeks full time Medicaid Paralegal/Coordinator. Our ideal candidate has 2 plus years’ experience processing Medicaid applications. Paralegals “own” their positions and are 100%...

  • Medicaid Paralegal

    2 weeks ago

    Melville, United States Project Recruit Full time

    Project Recruit has partnered with a Long Island based cutting edge, dynamic Elder Law and Estate Planning firm located in Melville, LI, with a location in Port Jefferson seeks full time Medicaid Paralegal/Coordinator. Our ideal candidate has 2 plus years’ experience processing Medicaid applications. Paralegals “own” their positions and are 100%...

  • Project Manager

    1 week ago

    Melville, United States Nationwide Technical Resources Corp. Full time

    Seeking a Project Manager for a global manufacturing company based in Melville, NY. The ideal candidate is detailed orientated, multi-tasking, and has the ability to manage under strict deadlines. Must have good technical skills, is computer savvy and presents well with client interactions. Industry background in retail, merchandising or apparel preferred....

  • Project Manager

    5 days ago

    Melville, United States Technology Software Inc. Full time

    Job DescriptionJob Description Coordinate and project manage initiatives for the IT Operations team. Responsible for end to end project and vendor management. Identifying and managing the project plan timelines and deliverables. Gather and prioritize tasks and projects, customer requirements, define the vision, and working closely with IT Operations and...

  • Project Manager

    6 days ago

    Melville, United States Creative Circle Full time

    Our client, a Manufacturing / Retail company for retail luxury cosmetic brands, is currently seeking a Project Manager to join their team Fulltime! This position is onsite 5 days per week in Melville, Long Island. Your hours will be 8:30-5:30PM. Project Manager Responsibilities: Work side by side with engineering, design, and production department to see the...

  • Warehouse Coordinator

    5 days ago

    Melville, United States Power Home Remodeling Full time

    Power Home Remodeling is a company founded on equal parts hard work and positivity. We believe that “dream” and “achieve” are not mutually exclusive. That philosophy has served us well in becoming FORTUNE Magazine’s #1 Workplace for Millennials and one of Glassdoor’s Best Places to Work. 90% of our executives begin their careers in entry-level...

  • Civil Project Engineer

    1 month ago

    Melville, United States Haugland Group LLC Full time

    Civil Project Manager Haugland Group, a privately-owned Long Island, New York-based electrical and heavy civil construction company has an immediate need for a full-time Civil Project Manager. The position will be based out of our main office in Melville, NY. We are looking for an experienced, self-motivated, highly organized individual to join the Project...

  • Civil Project Engineer

    1 day ago

    Melville, United States Haugland Group LLC Full time

    Civil Project Manager Haugland Group, a privately-owned Long Island, New York-based electrical and heavy civil construction company has an immediate need for a full-time Civil Project Manager. The position will be based out of our main office in Melville, NY. We are looking for an experienced, self-motivated, highly organized individual to join the Project...

  • Energy Project Manager

    2 weeks ago

    Melville, United States Haugland Group LLC Full time

    Haugland Energy Group has an immediate need for an experienced Project Manager with familiarity of power infrastructure projects, with an emphasis on catenary systems. We are looking for an experienced, self-motivated, highly organized individual to join the Project Management team to provide all facets of construction project support, including submittal...

  • Mep - Project Manager

    4 weeks ago

    Melville, United States H2M architects + engineers Full time

    H2M architects + engineers, a multidiscipline architectural, engineering, environmental and consulting firm in the NY Metropolitan Area seeks a project-level Mechanical Engineer to join our Melville, NY office Although their work may be hidden in ceilings, behind walls, and under floors, H2M’s mechanical, electrical, and plumbing engineers treat it like...

  • Energy Project Manager

    1 month ago

    Melville, United States Haugland Group LLC Full time

    Haugland Energy Group has an immediate need for an experienced Project Manager with familiarity of power infrastructure projects, with an emphasis on catenary systems. We are looking for an experienced, self-motivated, highly organized individual to join the Project Management team to provide all facets of construction project support, including submittal...

  • Project Civil Engineer

    7 days ago

    Melville, United States H2M Architects and Engineers Full time

    538 Broadhollow Rd, Melville, NY 11747, USA Job Description H2M Architects + Engineers , a multidiscipline architectural, engineering, environmental consulting firm in Melville, NY seeks Project Engineer to join our Civil Engineering Department. Job Responsibilities Design and coordination of work on multidiscipline projects ranging from due diligence/site...

  • Energy Project Manager

    1 month ago

    Melville, United States Haugland Group LLC Full time

    Haugland Energy Group has an immediate need for an experienced Project Manager with familiarity of power infrastructure projects, with an emphasis on catenary systems.We are looking for an experienced, self-motivated, highly organized individual to join the Project Management team to provide all facets of construction project support, including submittal...

  • Energy Project Manager

    1 month ago

    Melville, United States Haugland Group LLC Full time

    Haugland Energy Group has an immediate need for an experienced Project Manager with familiarity of power infrastructure projects, with an emphasis on catenary systems.We are looking for an experienced, self-motivated, highly organized individual to join the Project Management team to provide all facets of construction project support, including submittal...

  • Civil Project Engineer

    1 day ago

    Melville, United States Haugland Group LLC Full time

    Haugland Group, a privately-owned Long Island, New York-based electrical and heavy civil construction company has an immediate need for a full-time Civil Project Engineer. We are looking for an experienced, self-motivated, highly organized individual to join the Project Management team to provide all facets of construction project support, including...

  • Civil Project Engineer

    1 hour ago

    Melville, United States Haugland Group LLC Full time

    Haugland Group, a privately-owned Long Island, New York-based electrical and heavy civil construction company has an immediate need for a full-time Civil Project Engineer. We are looking for an experienced, self-motivated, highly organized individual to join the Project Management team to provide all facets of construction project support, including...

  • Senior Project Controls Scheduler

    5 days ago

    Melville, United States The CARIAN Group Full time

    Senior Project Controls SchedulerHYBRID - First 2 months 2-3 days per week in the office, after will be on a less frequent, as-needed basis.CARIAN is growing! We are a proud, woman-owned management consulting firm providing program/project management, capital project delivery, consulting, and technology solutions to our customers in the renewable energy,...

  • Senior Project Controls Scheduler

    6 days ago

    Melville, United States The CARIAN Group Full time

    Senior Project Controls SchedulerHYBRID - First 2 months 2-3 days per week in the office, after will be on a less frequent, as-needed basis.CARIAN is growing! We are a proud, woman-owned management consulting firm providing program/project management, capital project delivery, consulting, and technology solutions to our customers in the renewable energy,...

  • Senior Project Controls Scheduler

    5 days ago

    Melville, United States The CARIAN Group Full time

    Job DescriptionJob DescriptionSenior Project Controls SchedulerHYBRID - First 2 months 2-3 days per week in the office, after will be on a less frequent, as-needed basis.CARIAN is growing! We are a proud, woman-owned management consulting firm providing program/project management, capital project delivery, consulting, and technology solutions to our...