Middle School Secretary

**Valparaiso Community School Corporation**

Title: Office Secretary - Thomas Jefferson Middle School

**Job Goal: To assure the smooth and efficient operation of the school office so that the offices’ maximum positive impact on the education of children can be realized.**

**Qualifications**:

- ** Student-centered and people-oriented with a positive demeanor and attention to customer service**:

- ** Strong written and oral communication skills, communicating effectively with people from varying ages and backgrounds**:

- ** Maintains composure under pressure by positively adjusting to challenges and stress**:

- ** Maintains composure under pressure with the ability to follow safety protocols during emergencies**:

- ** Keep confidentiality in all matters related to student and personnel information**:

- ** Ability to work with mínimal direct supervision**:

- ** Ability to pay close attention to detail**:

- ** Knowledgeable in or adaptable to web-based programs currently used, such as Google Suite, Canvas, Skyward, Indiana IEL (IIEP), etc.**:

- ** Complete work in a timely manner to meet deadlines**:

- ** Ability to multitask**:

- ** Maintain high standards as a role model and professional while advocating the skills, mission and objectives of the school and district**:

- ** Promote good citizenship, be understanding and fair, and display a character of integrity**:

- ** Effectively communicate with students, parents, teachers, support staff, media, administrators and other groups within the community**:

- ** Work in collaboration with other staff members, across all grade levels and departments, to enhance the learning experience for all students**:

- ** Ability to sit in front of a computer for prolonged periods**:

- ** Demonstrate necessary organizational and leadership skills**:

- ** Willingness to cross train and be a team player**:

- ** Comply with all district policies, rules, and regulations**:

- ** Such alternatives to the above qualifications as the Board may find appropriate and acceptable**:

- ** Education beyond high school preferred**:

- ** Spanish speaking preferred**

**Responsibilities**:
**Customer/Student Service and Communications**:

- ** Answer phone and direct calls**:

- ** Greet visitors and assist them in their needs**:

- ** Greet and direct students to appropriate administrators**:

- ** Prepare and send automated communications**:

- ** Updates school website with important information including daily announcements, extra-curricular events, and other important information for public viewing.**:

- ** Assist with summer school planning, forms, and communications**:

- ** Create Attendance Reports**:

- ** Maintain accurate records in Indiana IEP (IIEP)**:

- ** Provide proofreading, editing, and typing services**:

- ** Other duties as assigned**

**Data Entry and Maintenance in Skyward**
- ** Run Data Mine Reports**:

- ** Update new staff, class periods, room numbers, etc in Skyward each year**:

- ** Create and maintain Special Education Rosters in Skyward**:

- ** Assist in all aspects of scheduling students into courses/sections, teams, lockers, etc for the upcoming school year.**:

- ** Process all changes and adjustments in student schedules, parent/student address changes and contact information, and run periodic midterm and end of term grade reports.**:

- ** Other duties as assigned**

**Reports To: Building Principal or designee**

**Terms: Base starting rate $17.18, 220 days per year, 8 hours per day