Secretary (Associate Warden’s Secretary)

Summary

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

Our highly-skilled, diverse, and innovative workforce creates a strong foundation of safety and security. Through the principles of humanity and normalcy, we develop good neighbors.

This job is open to
The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

Duties

Receives visitors, determines the nature of the requests, personally providing the information desired when it is of a routine or procedural matter, before referring them to the Associate Warden.

Maintains supervisor’s calendar, takes request for appointments with supervisor and staff.

Serves as a liaison to the Associate Warden, personally processing requests.

Responsible for the preparation in draft and/or final form of material such as memoranda, letters, reports, requests, etc., as assigned.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

**Requirements**:
Conditions of Employment
U.S. Citizenship is Required.
See Special Conditions of Employment Section.

**Qualifications**:
To be considered for the position, you must meet the following qualification requirements:
**Education**:
**GL-06 and GL-07**: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR

**Experience**:
**GL-06, and GL-07**: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level in federal service. To be creditable, this experience must have equipped the applicant with the particular qualifications to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

**Some examples of this qualifying experience are**:
**GL-06**:
Experience receiving visitors, determining the nature of the requests, personally providing the information desired when it is of a routine or procedural matter.
Experience receiving, distributing, and routing incoming/outgoing correspondence, screening material prior to distribution to the appropriate person and establishing suspense due dates.
Experience in the preparation in draft and/or final form of material such as, memoranda, letters, reports, requests, etc., as assigned.
Experience in setting up and maintaining logs showing the status of actions and correspondence.

**GL-07**:
Experience in following up on committee actions where indicated, including typing and distributing committee docket sheets, processing committee actions, and distributing copies to all concerned.
Experience in scheduling and confirming a supervisor’s appointments, special events and conferences and ensuring that the supervisor is fully briefed on the matters to be considered before the scheduled meeting in addition to resolving conflict in schedules whenever feasible.
Experience in serving as an advisor/mentor to other institution secretaries on procedural matters such as correct procedures to follow in preparing correspondence.
Experience in managing the institution's congressional response file, to include receiving all congressionals, identifying appropriate official responsible for response, suspending each congressional and following-up on late responses and proofing responses before forwarding to supervisor for review.

OR

**Combination of Education and Experience**:
If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

Education

See Qualifications Section for education requirements, if applicable.

**Foreign Education**: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications.

If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

Additional information

This position IS included in the bargaining unit.

In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution. If you are above the maximum entry age and have prior federal law enforcement coverage, you MUST submit an SF-50 to verify prior coverage.

Qualified Preference Eligible Veterans may be exempt f